formdef14a.htm
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
Filed by the Registrant x
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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x
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to § 240.14a-12
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Old Point Financial Corporation
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(Name of Registrant as Specified in Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box):
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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(1)
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Title of each class of securities to which transaction applies:
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(2)
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Aggregate number of securities to which transaction applies:
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(3)
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
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(4)
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Proposed maximum aggregate value of transaction:
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.
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(1)
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Amount Previously Paid:
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(2)
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Form, Schedule or Registration Statement No.:
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R. F. Shuford
Chairman & President
April 12, 2012
Dear Fellow Stockholders:
You are cordially invited to attend the 2012 Annual Meeting of Stockholders of Old Point Financial Corporation, the holding company for The Old Point National Bank of Phoebus and Old Point Trust & Financial Services, N.A. The meeting will be held on Tuesday, May 22, 2012 at 6:00 p.m. at The Hampton Roads Convention Center, 1610 Coliseum Drive, Hampton, Virginia. The accompanying Notice and Proxy Statement describe the matters to be presented at the meeting. Also enclosed is our 2011 Annual Report to Stockholders that will be reviewed at the Annual Meeting.
We are pleased to be using the Securities and Exchange Commission rule that allows companies to furnish their proxy materials over the Internet. As a result, we are mailing to many of our stockholders a Notice of Internet Availability of Proxy Materials instead of a paper copy of this Proxy Statement and our 2011 Annual Report to Stockholders. The Notice of Internet Availability of Proxy Materials contains instructions on how to access those documents over the Internet. The Notice of Internet Availability of Proxy Materials also contains instructions on how to obtain a paper copy of our proxy materials, including the Proxy Statement, our 2011 Annual Report to Stockholders and a proxy card. All stockholders who do not receive a Notice of Internet Availability of Proxy Materials will receive a paper copy of the proxy materials by mail. We believe that this process will benefit our stockholders by expediting their receipt of the proxy materials, reducing the cost of printing and distributing our proxy materials and conserving natural resources.
Please complete, sign, date, and return the enclosed proxy card or follow the instructions on your proxy card to vote by telephone or over the Internet as soon as possible. Whether or not you will be able to attend the Annual Meeting, it is important that your shares be represented and your vote recorded. If you decide to attend the Annual Meeting in person, you can revoke your proxy any time before it is voted at the Annual Meeting (provided that, if your shares are held in “street name” through a bank, broker or other holder of record, and you plan to vote in person at the Annual Meeting, you should contact your bank, broker or agent to obtain a legal proxy or broker’s proxy card to bring to the meeting as proof of your authority to vote the shares).
We appreciate your continuing loyalty and support of Old Point Financial Corporation.
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Sincerely, |
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/s/ Robert F. Shuford, Sr. |
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Robert F. Shuford, Sr.
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Chairman of the Board and President
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OLD POINT FINANCIAL CORPORATION
1 West Mellen Street, P.O. Box 3392, Hampton, Virginia 23663
OLD POINT FINANCIAL CORPORATION
1 West Mellen Street
Hampton, Virginia 23663
NOTICE OF 2012 ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD MAY 22, 2012
The 2012 Annual Meeting of Stockholders of Old Point Financial Corporation (the “Company”) will be held at The Hampton Roads Convention Center, 1610 Coliseum Drive, Hampton, Virginia, on Tuesday, May 22, 2012, at 6:00 p.m. for the following purposes:
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1.
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To elect 15 directors to the Board of Directors of the Company to serve until the 2013 Annual Meeting of Stockholders, as described in the Proxy Statement accompanying this notice;
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2.
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To ratify the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2012; and
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3.
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To transact such other business as may properly come before the meeting or any adjournment thereof.
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Stockholders of record at the close of business on March 14, 2012 are entitled to notice of and to vote at the Annual Meeting or any adjournment thereof.
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By Order of the Board of Directors,
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/s/ Louis G. Morris |
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Louis G. Morris
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Secretary to the Board
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April 12, 2012
IMPORTANT NOTICE
Please complete, sign, date, and return the enclosed proxy card in the accompanying postage paid envelope or follow the instructions on your proxy card to vote by telephone or over the Internet so that your shares will be represented at the meeting. Stockholders attending the meeting may personally vote on all matters that are considered, in which event their signed proxies are revoked (provided that, if your shares are held in “street name” through a bank, broker or other holder of record, and you plan to vote in person at the Annual Meeting, you should contact your bank, broker or agent to obtain a legal proxy or broker’s proxy card to bring to the meeting as proof of your authority to vote the shares). If you vote by Internet or telephone, please do not mail your proxy card.
OLD POINT FINANCIAL CORPORATION
1 West Mellen Street
Hampton, Virginia 23663
PROXY STATEMENT
2012 ANNUAL MEETING OF STOCKHOLDERS
To be held on May 22, 2012
General
The following information is furnished in connection with the solicitation by and on behalf of the Board of Directors of the enclosed proxy to be used at the 2012 Annual Meeting of Stockholders (the “Annual Meeting”) of Old Point Financial Corporation (the “Company”) to be held Tuesday, May 22, 2012, at 6:00 p.m. at The Hampton Roads Convention Center, 1610 Coliseum Drive, Hampton, Virginia.
Electronic Notice and Mailing; Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to be Held on May 22, 2012
Pursuant to the rules promulgated by the Securities and Exchange Commission (the “SEC”), the Company has elected to make its proxy materials available to stockholders on the Internet or by delivering paper copies of these materials by mail. Accordingly, on or about April 12, 2012, the Company mailed a Notice of Internet Availability of Proxy Materials (the “Notice of Internet Availability”) to some stockholders and mailed paper copies of the proxy materials to some stockholders. If you received a Notice of Internet Availability by mail, you will not automatically receive a paper copy of the proxy materials by mail. Instead, the Notice of Internet Availability contains instructions on how to access and review this proxy statement, form of proxy card and our 2011 Annual Report to Stockholders and vote via telephone or via the Internet. If you received a Notice of Internet Availability by mail and would like to receive a printed copy of our proxy materials, you should follow the instructions for requesting such materials included in the Notice of Internet Availability. As of April 12, 2012, and for a period through the date of the Annual Meeting, all stockholders will have the ability to access all of the proxy materials at www.envisionreports.com/opof.
The proxy materials include:
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Our proxy statement for the Annual Meeting;
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Our 2011 Annual Report to Stockholders, which includes our Annual Report on Form 10-K for the fiscal year ended December 31, 2011; and
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Voting and Revocation of Proxies
If you are a stockholder of record, you may vote in person at the Annual Meeting or by proxy. You may vote your shares by proxy in one of the following ways: (1) use the toll-free number on your proxy card or Notice of Internet Availability to submit your proxy via telephone; (2) visit the website shown on your proxy card or Notice of Internet Availability to submit your proxy via the Internet; or (3) complete, sign, date and return the enclosed proxy card in the enclosed postage paid envelope.
If your shares are held in “street name,” through a broker or other nominee, that institution will send you separate instructions describing the procedure for voting your shares and you will need to follow those instructions in order to vote your shares. Many brokers also offer the option of voting over the Internet or by telephone, instructions for which would be provided by your brokerage firm on your vote instruction form. As the record holder of your shares, your broker is required to vote your shares according to your instructions. Under the current rules of the New York Stock Exchange, or NYSE, if you do not give instructions to your broker, it will still be able to vote your shares with respect to certain “routine” items, but will not be allowed to vote your shares with respect to certain “non-routine” items. The ratification of Yount, Hyde & Barbour, P.C. as our independent registered public accounting firm (proposal two) is considered to be a routine item under the NYSE rules and your broker will be able to vote on that item even if it does not receive instructions from you, so long as it holds your shares in its name. The election of directors (proposal one) is a “non-routine” item. If you do not instruct your broker how to vote with respect to this item, your broker may not vote your shares with respect to this proposal. “Broker non-votes” are shares held by customers that may not be voted on certain matters because the broker has not received specific instructions from the customers.
If you are a stockholder of record, you may change or revoke your proxy at any time before your shares are voted at the Annual Meeting, by any of the following methods: (1) submit a written notice of revocation to the Secretary of the Company by the close of business on May 21, 2012; (2) submit a completed proxy card bearing a later date than your original proxy card by the close of business on May 21, 2012; (3) use the toll-free number shown on your proxy card or Notice of Internet Availability and follow the instructions to submit your proxy via telephone, by 6:00 p.m., Eastern time, May 22, 2012; (4) visit the website shown on your proxy card or Notice of Internet Availability and follow the instructions to submit your proxy via the Internet, by 6:00 p.m., Eastern time, May 22, 2012; or (5) attend the Annual Meeting and request to vote in person.
If your shares are held in “street name” through a bank, broker or other holder of record, you should follow the instructions from your bank, broker or agent to revoke your proxy or change your vote.
Voting your shares via telephone or via the Internet, or sending in a proxy card will not affect your right to attend the Annual Meeting and to vote in person. If your shares are held in “street name” through a bank, broker or other holder of record, and you plan to vote in person at the Annual Meeting, you should contact your bank, broker or agent to obtain a legal proxy or broker’s proxy card to bring to the meeting as proof of your authority to vote the shares.
Proxies will extend to, and will be voted at, any properly adjourned session of the Annual Meeting. If a stockholder specifies how the proxy is to be voted with respect to any proposals for which a choice is provided, the proxy will be voted in accordance with such specifications. If a stockholder fails to specify with respect to such proposals, the proxy will be voted FOR the election of the director nominees in proposal one and FOR the ratification of the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm in proposal two, as set forth in the accompanying notice and further described herein.
Voting Rights of Stockholders
Only those stockholders of record at the close of business on March 14, 2012, are entitled to notice of and to vote at the Annual Meeting, or any adjournments thereof. The number of shares of common stock of the Company outstanding and entitled to vote at the Annual Meeting is 4,959,009. The Company has no other class of stock outstanding. The presence of a majority of the shares entitled to be voted, represented in person or by proxy, will constitute a quorum for the transaction of business.
Each share of Company common stock entitles the record holder thereof to one vote for each matter to be voted upon at the Annual Meeting, except that in the election of directors cumulative voting entitles a stockholder to give one nominee as many votes as is equal to the number of directors to be elected, multiplied by the number of shares owned by such stockholder or to distribute his or her votes on the same principle between two or more nominees as he or she sees fit. The Board of Directors will instruct the proxies to use cumulative voting, if necessary, to elect all or as many of the nominees as possible. Shares for which the holder has elected to abstain or to withhold the proxies’ authority to vote (including broker non-votes) on a matter will count toward a quorum, but will not be included in determining the number of votes cast with respect to such matter.
With regard to the election of directors, votes may be cast in favor or withheld. If a quorum is present, the nominees receiving the greatest number of votes cast at the Annual Meeting will be elected directors; therefore, votes withheld will have no effect. Approval of any other matter requires an affirmative vote of a majority of the shares voted on the matter. Thus, although abstentions and broker non-votes are counted for purposes of determining the presence or absence of a quorum, they are generally not counted for purposes of determining if a proposal has been approved, and therefore have no effect.
Directions to Annual Meeting
To obtain directions to attend the Annual Meeting and vote in person, please contact Sandra Routten, the Company’s Corporate Administrative Officer, at (757) 728-1231.
Solicitation of Proxies
The cost of solicitation of proxies will be borne by the Company. Solicitations will be made only by the use of the mail, except that officers and regular employees of the Company, The Old Point National Bank of Phoebus (the “Bank”) and Old Point Trust & Financial Services, N.A. (the “Trust Company”) may make solicitations of proxies in person or by telephone or mail, acting without compensation other than their regular compensation. We anticipate that brokerage houses and other nominees, custodians, and fiduciaries will be requested to forward the proxy soliciting material to the beneficial owners of the stock held of record by such persons, and the Company will reimburse them for their charges and expenses in this connection.
Security Ownership of Certain Beneficial Owners and Management
The following table shows the share ownership as of March 14, 2012, of the stockholders known to the Company to be the beneficial owners of more than 5% of the outstanding shares of the Company’s common stock, with the exception of Old Point Trust & Financial Services, N.A., which shows the share ownership as of February 29, 2012.
Name and Address of
Beneficial Owner
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Amount and Nature of
Beneficial Ownership(1)
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Percent
of Class
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Old Point Trust & Financial Services, N.A.
11780 Jefferson Avenue, Suite D
Newport News, Virginia 23606
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991,568 (2)
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20.0%
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James Reade Chisman
609 Washington Street
Hampton, Virginia 23669
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383,599 (3) (4)
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7.7 %
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Robert F. Shuford, Sr.
1 West Mellen Street
P.O. Box 3392
Hampton, Virginia 23663
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578,733 (3) (5)
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11.7 %
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VuBay Foundation
P.O. Box 3552
Hampton, Virginia 23663
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279,552 (6)
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5.6 %
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Ann DeVenny Wallace
2626 South Lynn Street
Arlington, Virginia 22202-2264
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287,171 (3)
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5.8 %
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(1)
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For purposes of this table, beneficial ownership has been determined in accordance with the provisions of Rule 13d-3 of the Securities Exchange Act of 1934 (the “Exchange Act”) under which, in general, a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of the security or the power to dispose of or direct the disposition of the security, or if he or she has the right to acquire beneficial ownership of the security within sixty days.
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(2)
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According to information provided to the Company by the Trust Company, as of February 29, 2012, the Trust Company had sole voting power with respect to 468,378 of these shares, sole dispositive power with respect to 493,325 of these shares and shared dispositive power with respect to 19,752 of these shares, but as a matter of state law, the Trust Company must refrain from voting any of these shares unless a co-fiduciary is appointed for the sole purpose of voting the shares. The Trust Company has no voting power (sole or shared) with respect to 523,190 of these shares and has no dispositive power (sole or shared) with respect to 478,491 of these shares. The 991,568 shares are held by the Trust Company as trustee of various trust accounts, of which no single trust account holds more than 5% of the Company’s outstanding shares.
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(3)
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According to information provided to the Company by VuBay Foundation, James Reade Chisman, Robert F. Shuford, Sr. and Ann DeVenny Wallace (the “VuBay information”), as of March 14, 2012, Mr. Chisman has sole voting and dispositive power with respect to 64,229 shares and shared voting and dispositive power with respect to 317,120 shares. Mr. Shuford, Sr. has sole voting and dispositive power with respect to 149,341 shares and shared voting and dispositive power with respect to 421,283 shares. Ms. Wallace has sole voting and dispositive power with respect to 7,619 shares and shared voting and dispositive power with respect to 279,552 shares. Mr. Chisman, Mr. Shuford, Sr. and Ms. Wallace each disclaim any beneficial interest in 279,552 of the shares that he or she may be deemed to beneficially own by virtue of his or her position as a director of VuBay Foundation, the holder of record of 279,552 shares. In their capacities as directors of VuBay Foundation, Mr. Chisman, Mr. Shuford, Sr. and Ms. Wallace each share with the other two directors voting and dispositive power with respect to the shares held by VuBay Foundation.
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(4)
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See also footnotes 2 and 4 on page 6.
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(5)
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See also footnotes 2 and 11 on page 6.
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(6)
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According to the VuBay information, as of March 14, 2012, VuBay Foundation has sole voting and sole dispositive power with respect to these 279,552 shares. VuBay Foundation’s decision with respect to a vote or disposition of these 279,552 shares is dictated by the majority vote of the three directors of VuBay Foundation, who share voting and dispositive power with respect to the shares owned by VuBay Foundation, as described in footnote 3 to this table.
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The following table shows, as of March 14, 2012, the beneficial ownership of the Company’s common stock by each director, director nominee, and the named executive officers, and by all directors and executive officers of the Company as a group.
Name
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Amount and Nature of Beneficial
Ownership(1) (2)
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Percent
of Class
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James Reade Chisman
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383,599 (3) (4)
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7.7%
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Dr. Richard F. Clark
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128,105 (5)
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2.6%
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Russell Smith Evans, Jr.
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17,463 (6)
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0.4 %
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Michael A. Glasser
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2,765
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0.1%
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Dr. Arthur D. Greene
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14,354
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0.3%
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Stephen D. Harris
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34,148 (7)
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0.7%
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John Cabot Ishon
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49,995 8)
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1.0%
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John B. Morgan, II
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13,918 (9)
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0.3%
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Louis G. Morris
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60,381
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1.2 %
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Robert L. Riddle, CCIM
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12,366
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0.2%
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Dr. H. Robert Schappert
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174,261 (10)
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3.5%
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Robert F. Shuford, Sr.
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578,733 (3) (11)
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11.7%
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Robert F. Shuford, Jr.
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27,377 (12)
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0.6%
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Ellen Clark Thacker
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4,603 (13)
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0.1%
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Joseph R. Witt
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6,750
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0.1%
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Laurie D. Grabow
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7,422 (14)
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0.1%
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All directors & executive officersas a group (18 persons)
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1,277,970 (15)
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25.7%
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(1)
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For purposes of this table, beneficial ownership has been determined in accordance with the provisions of Rule 13d-3 of the Exchange Act under which, in general, a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of the security or the power to dispose of or direct the disposition of the security, or if he or she has the right to acquire beneficial ownership of the security within sixty days.
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(2)
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Includes shares that may be acquired within sixty days of March 14, 2012 pursuant to the exercise of stock options granted under the 1998 Old Point Stock Option Plan – Mr. Chisman, 2,250 shares; Dr. Clark, 2,250 shares; Mr. Evans, 2,250 shares; Mr. Glasser, 0 shares; Dr. Greene, 2,250 shares; Mr. Harris, 2,250 shares; Mr. Ishon, 2,250 shares; Mr. Morgan, 2,250 shares; Mr. Morris, 8,109 shares; Mr. Riddle, 1,000 shares; Dr. Schappert, 2,250 shares; Mr. Shuford, Sr., 8,109 shares; Mr. Shuford, Jr., 5,625 shares; Mrs. Thacker, 2,250 shares; Mr. Witt, 1,000 shares; Mrs. Grabow, 5,625 shares; Mr. Jordan, II, 5,625 shares; and Ms. Burroughs, 2,500 shares.
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(3)
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See footnote 3 on page 4.
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(4)
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Includes 21,500 shares held by Mr. Chisman's spouse, as to which Mr. Chisman shares voting and investment power through a power of attorney and 16,068 shares held by Mountain Eagle Co., of which Mr. Chisman is President and has shared voting and investment power.
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(5)
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Includes 375 shares held by Dr. Clark's spouse, as to which Dr. Clark has no voting or investment power.
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(6)
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Includes 7,088 shares held by Mr. Evans' spouse, as to which Mr. Evans has no voting or investment power.
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(7)
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Includes 947.8921 shares as to which Mr. Harris shares voting and investment power.
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(8)
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Includes 7,500 shares as to which Mr. Ishon shares voting and investment power, and 15,210 shares held by Mr. Ishon's spouse, as to which Mr. Ishon has no voting or investment power.
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(9)
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Includes 375 shares held by Mr. Morgan's spouse, as to which Mr. Morgan has no voting or investment power, and 4,917.8060 shares held by Morgan-Marrow Insurance, of which Mr. Morgan is President and as to which Mr. Morgan has shared voting and investment power.
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(10)
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Includes 2,925 shares as to which Dr. Schappert shares voting and investment power, and 726 shares held by Dr. Schappert's spouse, as to which Dr. Schappert has no voting or investment power, and 113,917 shares held in a trust for Dr. Schappert’s spouse for which Dr. Schappert serves as co-trustee, but has no voting or investment power.
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(11)
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Includes 141,731 shares held by Mr. Shuford, Sr.’s spouse, as to which Mr. Shuford, Sr. shares voting and investment power and 23,856 shares that are pledged as collateral.
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(12)
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Includes 1,671.1190 shares held by Mr. Shuford, Jr.'s spouse as custodian for their children under the Uniform Transfer to Minors Act as to which Mr. Shuford, Jr. has no voting or investment power, and 4,312 shares that are pledged as collateral.
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(13)
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Includes 562 shares as to which Mrs. Thacker shares voting and investment power, and 846 shares as to which Mrs. Thacker has no voting or investment power.
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(14)
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Includes 1,184.3192 shares as to which Mrs. Grabow shares voting and investment power.
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(15)
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Includes shares beneficially owned by Melissa L. Burroughs, Executive Vice President/Chief Lending Officer, 811.8994 of which Ms. Burroughs shares voting and investment power. Includes shares beneficially owned by Eugene M. Jordan, II, President/Old Point Trust & Financial Services, 7,700 of which Mr. Jordan, II shares voting and investment power and 1,062 of which are held by Mr. Jordan’s spouse, as to which Mr. Jordan, II has no voting or investment power. Also includes 2,928 shares held by Mr. Jordan, II’s spouse as custodian for her children under the Uniform Transfer to Minors Act, as to which Mr. Jordan, II has no voting or investment power. Also includes 1,464 shares held in a Trust for Mr. Jordan, II’s spouse, as to which he has no voting or investment power.
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PROPOSAL ONE
ELECTION OF DIRECTORS
The fifteen persons named below, all of whom currently serve as directors of the Company, will be nominated to serve as directors until the 2013 Annual Meeting, or until their successors have been duly elected and have qualified. The persons named in the proxy will vote for the election of the nominees named below unless authority is withheld. The Company’s Board believes that the nominees will be available and able to serve as directors, but if any of these persons should not be available or able to serve, the proxies may exercise discretionary authority to vote for a substitute proposed by the Company’s Board.
Each nominee possesses characteristics that led the Board to conclude that he or she should serve as a director. The specific experience, qualifications, attributes and/or skills that the Board believes each nominee possesses are discussed immediately following the table below.
Name (Age)
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Director Since (1)
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Principal Occupation For Past Five Years
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James Reade Chisman (68)
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2003
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President, J. R. Chisman Development Company, a commercial & residential construction company
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Dr. Richard F. Clark (79)
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1981
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Retired Pathologist, Sentara Hampton General Hospital
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Russell Smith Evans, Jr. (69)
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1993
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Retired, Assistant Treasurer and Corporate Fleet Manager, Ferguson Enterprises, Inc.
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Michael A. Glasser (58)
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2009
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Attorney-at-Law, Member
Glasser & Glasser, P.L.C.
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Dr. Arthur D. Greene (67)
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1994
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Retired Sentara Healthcare Administrator
Retired Orthopaedic Surgeon
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Stephen D. Harris (70)
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1988
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Attorney-at-Law, Partner,
Geddy, Harris, Franck & Hickman, L.L.P.
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John Cabot Ishon (65)
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1989
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President, Hampton Stationery
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John B. Morgan, II (65)
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1994
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President, Morgan-Marrow Insurance Company
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Louis G. Morris (57)
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2000
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President & CEO, Old Point National Bank
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Robert L. Riddle, CCIM (58)
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2006
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President, Riddle Associates, Inc., a full service commercial industrial real estate brokerage firm
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Dr. H. Robert Schappert (73)
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1996
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Retired – President, Beechmont Veterinary Associates, Ltd.
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Robert F. Shuford, Sr. (74)
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1965
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Chairman of the Board, President & CEO, Old Point Financial Corporation; Chairman of the Board, Old Point National Bank
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Robert F. Shuford, Jr. (47)
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2009
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Executive Vice President/Chief Operating Officer, Old Point National Bank
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Ellen Clark Thacker (50)
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2006
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Executive Director,
Gloucester-Mathews Humane Society;
Former General Manager,
BFI Waste Services, L.L.C.
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Joseph R. Witt (51)
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2007
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Executive Vice President/Corporate Banking,
Old Point National Bank;
Former Treasurer – Ferguson Enterprises, Inc.
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(1) If prior to 1984, refers to the year in which the individual first became a director of the Bank. All present directors of the Company are also directors of the Bank. Messrs. Chisman, Ishon, Shuford, Sr., Witt, Mrs. Thacker, Dr. Clark, and Dr. Greene are also directors of the Trust Company.
James Reade Chisman – Mr. Chisman received his A.S. degree from Bluefield Junior College and his B.S. degree from the University of Richmond. He has owned and operated J. R. Chisman Development Company for 24 years. He was vice president of Chisman Company for 7 years and from 1965 to 1980 he was vice president of WVEC TV station. Mr. Chisman is well known in the community and serves on many local boards. His expertise in the real estate arena makes him a valuable member of the Real Estate and Branch Committee. Mr. Chisman’s prior experience as management in Chisman Company and the TV station also makes Mr. Chisman an asset to the Company’s Strategic Planning Committee, Compensation and Benefits Committee and Directors Loan Review Committee, as well as to the Company’s Board. Mr. Chisman also serves on the Trust Company’s Board.
Dr. Richard F. Clark – Dr. Clark received his B.S. degree from the College of William & Mary and his M.D. from Medical College of Virginia. Dr. Clark completed his internship in Internal Medicine at Yale University and his residency in Pathology at the Medical College of Virginia. He has served in the Hampton Roads medical field for over 50 years. He has been an instructor in research and a professor of pathology. Dr. Clark has served on the boards of many local and state-wide organizations, including a major healthcare system. He has authored over 15 publications. Dr. Clark’s extensive experience and leadership in for-profit and non-profit organizations and integral involvement in the community in which we serve provides the Board with a unique perspective on corporate strategy. His extensive expertise in many civic, professional, and charitable organizations makes Dr. Clark an asset to our Board. He serves on the Directors Loan Review Committee, and Compensation and Benefits Committee. The Board feels that Dr. Clark’s experience and education make him an asset to the Company’s Board of Directors. He also serves as Chairman of the Trust Company’s Board and serves on the Trust Investment Committee.
Russell Smith Evans, Jr. – Mr. Evans served in the Army as an officer and retired medically from combat wounds. He is a graduate of Virginia Military Institute, where he received a B.A. in History, and received his M.B.A. from the College of William & Mary. He was employed at Ferguson Enterprises, a Wolseley Company, for 37 years and held the title of Assistant Treasurer/Corporate Fleet Manager. Mr. Evans is a member of the Finance Committee at First United Methodist Church in Hampton. His financial expertise qualifies Mr. Evans as an audit committee financial expert for our Audit Committee. He also serves on the Compensation and Benefits Committee, Investment and Insurance Committee, Directors Loan Committee and Real Estate and Branch Committee. The Board feels that this financial expertise also makes Mr. Evans an asset to the Company’s Board.
Michael A. Glasser – Mr. Glasser received a B.A. in Government from the University of Virginia and a law degree from the University of Richmond Law School. He has been practicing law for 33 years. A few of the diverse areas of his practice include: representation of banks, credit unions, and financial services companies; commercial litigation; commercial disputes; and arbitration. Mr. Glasser is involved in many civic and professional organizations and prior to being elected to the Bank Board, he had prior experience serving on another local bank board. Mr. Glasser is on the Directors Loan Review Committee, and Strategic Planning Committee. He is also Chairman of the Bank’s Norfolk Regional Board. We feel that his experience representing financial services companies and serving on another bank’s board provides insight that makes Mr. Glasser a valuable asset to the Company’s Board.
Dr. Arthur D. Greene – Dr. Greene received his B.S. from Knoxville College and his M.D. from Howard University College of Medicine. Dr. Greene completed his internship in general surgery at Akron General Hospital and his residency in Orthopaedic Surgery at Akron General Hospital and Pediatric Orthopaedic Surgery at Akron Children’s Hospital. He also served in the U.S. Army Medical Corps as Chief of Orthopaedics at Kenner Army Hospital. He practiced medicine for 35 years. Dr. Greene began his private practice in 1977 and joined the practice of Tidewater Orthopaedic Associates with two large offices in Hampton and Newport News, of which he was a partner. He worked as an Administrator at Sentara Careplex Hospital until December 31, 2011, where he was responsible for much of the day-to-day responsibilities of medical affairs. Dr. Greene served as a director of Sentara Healthcare and is involved in many professional organizations in the community. Dr. Greene serves on the Trust Company’s Board, the Company’s Audit and Executive Committees. He is also Chairman of the Compensation and Benefits Committee. The Board feels that the multiple degrees of expertise make Dr. Greene an asset to the Company’s Board.
Stephen D. Harris – Mr. Harris graduated from the Marshall-Wythe School of Law at the College of William & Mary and was admitted to the Virginia bar in 1967. He has been practicing law for over 42 years. He received his B.A. in Economics and Psychology in 1963 from Mount Union College in Ohio. Mr. Harris has served on the Williamsburg City Council. He is involved in many civic and professional organizations. Mr. Harris’s extensive legal career helps guide our Board on a variety of matters. Mr. Harris provides valuable advice on the Real Estate and Branch Committee, Directors Loan Review Committee, Audit Committee and Executive Committee on which he serves. Mr. Harris is also Chairman of the Bank’s Williamsburg Regional Board. The Board feels that Mr. Harris’s experience and background make him a valuable asset to the Company’s Board.
John Cabot Ishon – Mr. Ishon is a 1969 graduate of Virginia Military Institute with a B.S. in Biology. After graduation he taught and coached at Thomas Eaton Junior High School. He later left teaching and joined the family business of Hampton Stationery that serves the Hampton Roads area. This business supplies office furniture, luggage and training room furniture and equipment. Mr. Ishon is very active in the community and serves on many local boards. Mr. Ishon serves on the Trust Company’s Board, the Strategic Planning Committee, Real Estate and Branch Committee, Investment and Insurance Committee and Chairman of the Directors Loan Committee. Mr. Ishon is also Chairman of the Bank’s Hampton Regional Board. The Board feels that Mr. Ishon’s extensive financial and management background and involvement in the community make him an excellent candidate to serve as a director of the Company.
John B. Morgan, II – Mr. Morgan is President of Morgan-Marrow Insurance Company with offices in Hampton and Virginia Beach and has been with Morgan-Marrow for 42 years. He attended North Carolina Wesleyan College and has a designation in Chartered Property and Casualty Underwriters. Mr. Morgan also received his Accredited Advisor in Insurance in 1993 from the Insurance Institute of America. He is responsible for many of the day-to-day decisions for his company. Mr. Morgan is involved in many professional and civic organizations in the community. He also serves on the Investment Committee, Directors Loan Committee, and Strategic Planning Committee. The Board feels that his extensive understanding of management provides the Board with an invaluable resource for assessing and managing risks and strategic planning for the Company and this background makes Mr. Morgan a valuable asset to the Company’s Board.
Louis G. Morris – Mr. Morris has been employed by the Bank since 1982. He was elected President & CEO in January 2000 and was CFO of the Company prior to being elected to President. He received his B.S. degree in Financial Management from Old Dominion University and is a graduate of the School of Financial & Funds Management at the University of Oklahoma. Mr. Morris also graduated from the Virginia Bankers Association sponsored Executive Management School at the University of Virginia. Mr. Morris is very active in the community and serves on many local boards. Mr. Morris serves on many of the Company’s internal committees. The Board feels that Mr. Morris’s extensive financial background and experience make him an excellent candidate to serve as a director of the Company.
Robert L. Riddle – Mr. Riddle has 29 years of experience as a commercial real estate broker in Virginia and North Carolina with a certification of Certified Commercial Investment Member. He is President of Riddle Associates, Inc. in Chesapeake which is a commercial and industrial real estate brokerage and property management firm. Mr. Riddle is responsible for management decisions in his company regarding real estate, commercial property, industrial property, investment buildings and management of properties. Mr. Riddle’s extensive experience with a diversified business allows him to provide direction and leadership to the Company’s Board. Mr. Riddle is also involved in many professional and civic organizations in the community, and serves on various boards. He serves on the Directors Loan Committee, Real Estate and Branch Committee and Investment Committee. Mr. Riddle is also Chairman of the Company’s Chesapeake and Virginia Beach Regional Boards. The Board feels that his background makes Mr. Riddle a valuable asset to the Company’s Board.
Dr. H. Robert Schappert – Dr. Schappert received his B.S. degree and was named a Henry Rutgers Scholar at Rutgers, the State University of New Jersey, in 1960. He received his Doctorate in veterinary medicine and was elected to Phi Zeta, the honorary veterinary society at the University of Pennsylvania in 1964. He joined Tolley Veterinary Hospital in Newport News in 1966, becoming a co-owner in 1968. In 1988, he assumed full ownership of Beechmont Veterinary Hospital and practiced there until his retirement in 2003. Dr. Schappert is involved in many civic and professional organizations in the community. He is especially active in the LifeLong Learning Society at Christopher Newport University. Dr. Schappert serves on the Strategic Planning Committee and Real Estate and Branch Committee and is Chairman of the Directors Loan Review Committee. Dr. Schappert is Chairman of the Company’s Newport News Regional Board. The Board feels that his organizational skills and business background make Dr. Schappert a valuable asset as a director on the Company’s Board.
Robert F. Shuford, Sr. - Mr. Shuford, Sr. received his B.S. degree in Business Administration from the University of North Carolina. He served as an officer in the U.S. Navy Supply Corps. Mr. Shuford, Sr. has an extensive operational background both in the financial industry and other civic and professional organizations with 47 years of service in different capacities for the Company and its affiliates. Mr. Shuford, Sr. serves on many of the Company’s internal committees, as well as on the Trust Company’s Board. This background enables Mr. Shuford, Sr. to contribute his resulting expertise and perspectives to board discussions regarding strategic planning. In addition, Mr. Shuford, Sr.’s previous service in policy-making positions at other organizations also demonstrates that he has the leadership skills required of a director of the Company.
Robert F. Shuford, Jr. – Mr. Shuford, Jr. received his B.S. in Biomedical Engineering from Duke University, and served as an officer in the U.S. Navy. He has had previous management and technical experience in the biomedical field at other companies. Mr. Shuford, Jr. is a graduate of the Virginia Bankers Association School of Bank Management. He has represented the Company in a financial capacity by serving on the local boards of a number of non-profit organizations. He also serves on many of the Company’s internal committees. This experience and management background makes him an excellent candidate to serve as a director of the Company.
Ellen Clark Thacker – Mrs. Thacker received her B.A. in English from Virginia Commonwealth University. Mrs. Thacker worked at BFI Waste Services from 1983 until 2007. She began as an intern and was promoted to District Vice President/General Manager. She was responsible for the overall operational and financial management of the company and managed 50 employees and annual revenues in excess of $20 million. Mrs. Thacker is currently Executive Director of the Gloucester-Mathews Humane Society. Mrs. Thacker is affiliated with various organizations in the community. Mrs. Thacker serves on the Executive Committee and is Chairman of the Company’s Audit Committee. She also serves on the Trust Company’s Board. The Board feels that Mrs. Thacker is an asset to the Company as a director because of her previous leadership and operational experience, as well as her non-profit experience.
Joseph R. Witt – Mr. Witt received his B.S. in Commerce from the University of Virginia, his M.B.A. from the University of Richmond and is a licensed Certified Public Accountant in the Commonwealth of Virginia. He worked as an auditor and tax accountant for an international accounting firm for five years after graduating from college with a degree in Accounting. He spent eight years as Director of Finance for a national medical distribution company. He then went to work for Ferguson Enterprises from 1996 until 2008 as Corporate Controller and Treasurer. Mr. Witt joined the Bank in 2008 as an Executive Vice President to head up the Corporate Banking area and has also been serving as Human Resources Director since July 2010. He is active in many civic and professional organizations in the community and serves on many of the Company’s internal committees, as well as on the Trust Company’s Board. The Board feels that Mr. Witt’s extensive financial education and experience make him an asset to the Company’s Board.
None of the directors currently serves, or has within the past five years served, as a director of any other company with a class of securities registered pursuant to Section 12 of the Exchange Act.
There are four family relationships among the directors and executive officers. Mr. Shuford, Sr. and Dr. Schappert are married to sisters. Mr. Shuford, Sr. is the father of Mr. Shuford, Jr. Dr. Clark is the father of Mrs. Thacker. Mr. Ishon is the brother-in-law of Mr. Jordan, II. The Board does not believe that these family relationships are material to an evaluation of the ability or integrity of these individuals. The Board is not aware of any involvement in legal proceedings by any of the Company’s directors or executive officers that would be material to an evaluation of the ability or integrity of any director or executive officer.
The Board of Directors recommends that stockholders vote “FOR” the individuals nominated above to serve as Directors.
Corporate Governance
The Board of Directors is elected by the Company’s stockholders; the Board, in turn, is the Company’s governing body, responsible for hiring, overseeing and evaluating management. Management is charged with the day to day operations of the Company and its affiliates.
The Board’s primary responsibility is to provide oversight, counseling and direction to management in their efforts to fulfill the corporate strategy in maximizing opportunities, while addressing related business risks. The Board has delegated various responsibilities and authority to different Board committees, which include the Executive Committee, Audit Committee, Directors Loan Committee, Directors Loan Review Committee and Compensation and Benefits Committee.
Management has been delegated the authority and responsibility for managing the Company’s lines of businesses in a manner consistent with the Company’s Strategic Plan and Code of Ethics, and in accordance with any specific plan, instructions or direction of the Board of Directors or one of the Board’s committees. The Chief Executive Officer and management are required to seek the advice and, in appropriate situations, the approval, of the Board with respect to extraordinary actions to be undertaken by the Company.
The Company currently combines the role of Chairman with the role of CEO because it believes that Mr. Shuford, Sr., who also serves as a director, is most familiar with the Company’s business and industry and best suited to lead the Board discussions and execution of strategy. At this time, having one person serve as both Chairman and CEO demonstrates to the Company’s employees, stockholders and customers that the Company is under strong leadership. At this time, this structure promotes accountability and effective decision-making. The Company’s independent directors bring experience, oversight and expertise from outside the company and industry, while the CEO brings company-specific experience and expertise. The Board believes that the combined role of Chairman and CEO promotes strategy development and execution, and facilitates information flow between management and the Board, which are essential to effective governance. Mr. Shuford, Sr. also serves as Chairman of the Bank Board of Directors. Mr. Morris serves as President & CEO of the Bank and Mr. Jordan, II serves as President & CEO of the Trust Company. We believe that this leadership structure is currently the most appropriate for the Company.
In addition, Dr. Greene serves as Chairman of the independent directors and presides over executive sessions quarterly with independent directors to discuss matters that they would bring back to management for further discussion. Dr. Greene also presides over executive sessions with independent directors whenever there may be a vacancy on the Board and this information is brought back for discussion and a vote by the full Board. Dr. Greene’s professional background, experience and education make him instrumental in serving as Chairman of the independent directors for the Board of Directors. The Board periodically reviews its leadership structure to determine if it is still the most appropriate for the Company.
Board Role in Oversight of Risk
The Board of Directors has responsibility for oversight of the Company’s risk. The Board of Directors manages risk through representative participation on the Company’s committees. Minutes and reports of committee meetings are reviewed by the Board. Policies for all major risk areas are approved annually by the Board. Independent review and monitoring functions within the Company report to respective committees addressing areas of financial, liquidity, operational, credit, fiduciary, and compliance risks. Committees with a major role in risk oversight are the Audit Committee, Directors Loan Committee, Directors Loan Review Committee, Asset and Liability Committee, Compensation and Benefits Committee, and the Strategic Planning Committee.
The Audit Committee, composed of independent directors, oversees the Company’s management of significant risks by reviewing the scope of work and reports from the Company’s independent registered public accounting firm, internal audit, and the regulatory management function. The Senior Loan Review Officer periodically reports to the Audit Committee on the quality of the loan portfolio.
The Directors Loan Committee and Directors Loan Review Committee analyze lending activities, significant credits, and evaluate credit risk. The Director’s Loan Review Committee reviews the scope of and reports, from the Loan Review function.
The Asset and Liability Committee and subcommittee thereof monitor and report to the Board on the management of the asset and liability risk of the Company.
The Compensation and Benefits Committee assesses the fairness of, and the risks associated with, the compensation and benefits structure.
The Strategic Planning Committee evaluates global risks in the development of the Company’s strategic plan.
As circumstances warrant, the Committees present reports to the Board of Directors regarding the respective committee’s analysis of the risks and steps the committee recommends that the Board and management have taken to address these risks.
Board Committees and Attendance
The Board of Directors is comprised of a majority of "independent directors," as defined by the listing standards of the NASDAQ Stock Market. Independent directors do not receive consulting, legal or other fees from the Company other than Board and committee compensation. Although companies affiliated with certain of these directors provide goods and services to the Company, the Board of Directors has determined in accordance with the NASDAQ listing standards that these independent directors have no relationships with the Company that would interfere with the exercise of their independent judgment in carrying out the responsibilities of a director. The independent directors are Messrs. Chisman, Evans, Glasser, Harris, Morgan, Riddle, Dr. Clark, Dr. Greene and Mrs. Thacker.
The Board reviews each director’s independence status on an annual basis to ensure compliance with NASDAQ listing standards. In addition to reviewing the relationships and transactions disclosed under "Compensation and Benefits Committee Interlocks and Insider Participation" and under "Interest of Management in Certain Transactions" below, the Board also considered the relationships discussed below in determining each director's independence status.
The Board considered the relationship between the Company and the law firm of Glasser & Glasser, of which Mr. Glasser is a partner, which law firm received fees of approximately $73 thousand for performance of legal services for one of the Company’s subsidiaries in 2011. The Board also considered the relationship of Mr. Glasser and Crown Center Associates with the Company (discussed under “Interest of Management in Certain Transactions”). The Board has determined that these relationships do not interfere with Mr. Glasser’s ability to act in an independent manner.
The Board considered the relationship between the Company and Riddle Associates, Inc., of which Mr. Riddle is owner, which received fees of approximately $20 thousand in 2011. The Board has determined that the relationship does not interfere with Mr. Riddle’s ability to act in an independent manner.
The Board also considered the relationship of Mr. Morgan and Morgan-Marrow Insurance with the Company (discussed under “Interest of Management in Certain Transactions”). The Board has determined that this relationship does not interfere with Mr. Morgan’s ability to act in an independent manner.
During 2011 there were 13 meetings of the Board of Directors of the Company. Each director attended at least 75% of all meetings of the Board and committees on which he or she served.
The independent directors also met in regularly scheduled executive sessions in March, June, September and December of 2011.
The Company has not adopted a formal policy on Board members’ attendance at its annual meetings of stockholders, although all Board members are invited and encouraged to attend and, historically, most have done so. All 15 Board members attended the Company’s 2011 Annual Meeting of Stockholders.
The Board of Directors of the Company has standing Executive, Audit and Compensation and Benefits Committees.
Executive Committee. Current members of the Executive Committee are Messrs. Shuford, Sr. (Chairman), Harris, Morris and Dr. Greene and Mrs. Thacker. The Executive Committee serves in an advisory capacity, reviewing matters and making recommendations to the Board of Directors. The Executive Committee met four times in 2011.
Compensation and Benefits Committee. The Compensation and Benefits Committee consists of four non-employee directors, Dr. Greene, (Chairman), Messrs. Chisman, Evans, and Dr. Clark. The Committee does not operate under a written charter. The Board of Directors has determined that the members of the Committee are “non-employee directors” (within the meaning of Rule 16b-3 of the Exchange Act), “outside directors” (within the meaning of Section 162(m) of the Internal Revenue Code) and “independent directors” (within the meaning of Rule 5605(a)(2) of the NASDAQ Listing Rules and the independence standards of the Company’s Corporate Governance Guidelines). In addition, no Committee member is a current or former employee of the Company or any subsidiary or affiliate. While the Committee members are not required to have certain qualifications or special knowledge, they each have held or currently hold high-level management and employee supervisory positions in their respective fields that include duties relating to compensation of employees at multiple levels.
The Committee reviews and recommends compensation adjustments for all exempt employees (including senior management). The Committee submits its recommendations to the full Board for final approval. The Committee met one time in 2011. The dates, meeting times and agenda items for committee meetings are set in accordance with the subject matter to be discussed and are determined by the Committee Chairman and the Human Resources Director.
Audit Committee. Current members of the Audit Committee are Mrs. Thacker (Chairman), Messrs. Evans, Harris, and Dr. Greene. The Board of Directors has determined that all of the members of the Audit Committee satisfy the independence and financial literacy requirements for audit committee members under the NASDAQ listing standards and applicable SEC regulations. In addition, at least one member of the Audit Committee has past employment experience in finance or accounting or comparable experience which results in the individual’s financial sophistication. The Board of Directors has also determined that Mr. Evans qualifies as an “audit committee financial expert” within the meaning of applicable regulations of the SEC promulgated pursuant to the Sarbanes-Oxley Act of 2002.
The Audit Committee assists the Board in its financial reporting oversight duties, internal controls, audit function, whistleblower policy, and other matters relating to corporate governance. The Audit Committee is responsible for the appointment, compensation, and oversight of the work of the Company’s independent registered public accounting firm. The Audit Committee reviews on a regular basis the work of the Company’s internal audit department. It also reviews and approves the scope and detail of the continuous audit program, which is conducted by the internal audit staff to protect against improper and unsound practices and to furnish adequate protection for all assets and records. During 2011, the Audit Committee met four times.
The Audit Committee operates under a written charter adopted by the Board of Directors. The Committee reviews and reassesses the charter annually and recommends any changes to the Board for approval. The Audit Committee Charter is posted on the Company’s website of www.oldpoint.com under the About link, then the Investor Relations link and then under the Governance Documents link.
Nominations. The Board of Directors does not have a standing nominating committee or nominating committee charter because it believes it can have an independent nominating process without a separate nominating committee. Pursuant to a resolution passed by the Board of Directors and consistent with NASDAQ Listing Rules, director nominees are selected and recommended for consideration to the full Board of Directors by a majority of the directors who are independent according to the NASDAQ listing standards. For this purpose, the following directors are independent: Messrs. Chisman, Evans, Glasser, Harris, Morgan, Riddle, Dr. Clark, Dr. Greene and Mrs. Thacker.
In addition to recommending to the full Board whether or not current directors should be nominated for reelection, the independent directors also identify new candidates in the event of a vacancy on the Board. The independent directors identify potential director candidates from a variety of sources, including management, consultants and other individuals likely to possess an understanding of the Company’s business and knowledge of suitable candidates. The independent directors evaluate the qualifications of candidates for membership to the Board of Directors. Following this evaluation process, candidates are selected by a majority of the independent directors to be recommended for nomination by the full Board of Directors. The full Board then selects nominees to recommend to the Company’s stockholders in the annual election process or appoints new directors to serve until the next annual election.
Qualifications for consideration as a Board nominee may vary according to the particular areas of expertise being sought to complement the existing Board composition. However, in making their nomination recommendations to the Board of Directors, the independent directors consider, among other things, an individual’s business experience, industry experience, financial background, geographic representation, breadth of knowledge about issues affecting the Company, time available for meetings and consultation regarding Company matters and other particular skills and experience possessed by the individual. Also, while the Company does not have a formal diversity policy, the independent directors believe that the Board should include directors with diverse experience and backgrounds that reflect the needs of the Board. In addition, the independent directors seek director candidates that will result in the Board of Directors consisting of a majority of independent directors at all times.
The specific experience, qualifications, attributes and/or skills that led the Board to conclude that the director candidates should serve as directors are discussed further in proposal one.
While there are no formal procedures for stockholders to submit director candidate recommendations, the independent directors will consider candidates recommended in writing by stockholders entitled to vote in the election of directors. Such written submissions should include the name, address, and telephone number of the recommended candidate, along with a brief statement of the candidate’s qualifications to serve as a director. All such stockholder recommendations should be submitted to the attention of the Company’s Secretary at the Company’s principal office located at 1 West Mellen Street, Hampton, Virginia 23663 and must be received by January 1, 2013 in order to be considered by the independent directors for the next annual election of directors. Any director candidate recommended by a stockholder will be reviewed and considered by the independent directors in the same manner as all other director candidates based on the qualifications described above.
In addition, in accordance with the Company’s bylaws, any stockholder entitled to vote in the election of directors may nominate an individual for director. Notice of the intent to make any such stockholder nomination must be in writing and must include sufficient background information with respect to the nominee, including his or her name, address, principal occupation, and a discussion of the specific experience, qualifications, attributes or skills that led to the conclusion that the nominee should serve as a director, sufficient identification of the nominating stockholder, including his or her name, address and principal occupation and a representation by the stockholder of his or her eligibility and intention to appear at the annual meeting (in person or by proxy) to nominate the individual specified in the notice, a description of any arrangements or understandings between the stockholder and the nominee or others regarding the nomination, an indication of the total number of shares expected to be voted for the nominee, and the nominee’s written consent to the nomination. Notice of any stockholder nomination must be received by the Company’s Secretary at the Company’s principal office in Hampton, Virginia, no later than February 26, 2013 for the 2013 Annual Meeting; provided, however, that such notice will not be required to be given more than 90 days prior to the 2013 Annual Meeting.
Compensation and Benefits Committee Interlocks and Insider Participation
Current members of the Compensation and Benefits Committee are Dr. Greene (Chairman), Messrs. Chisman, Evans, and Dr. Clark. None of these individuals is or has been an officer or employee of the Company or any of its affiliates. Furthermore, none of the Company’s executive officers has served on the board of directors of any company of which a Compensation and Benefits Committee member is an employee.
During 2011 and through the present time, there have been transactions between the Company’s banking subsidiary and certain members of the Compensation and Benefits Committee or their associates, all consisting of extensions of credit by the Bank in the ordinary course of business. Each transaction was made on substantially the same terms, including interest rates, collateral and repayment terms, as those prevailing at the time for comparable transactions with other unrelated persons. In the opinion of management, none of these transactions involved more than the normal risk of collectibility or presented other unfavorable features.
Stockholder Communications with the Board of Directors
The Company provides an informal process for stockholders to send communications to the Board of Directors. Stockholders who wish to contact the Board of Directors or any of its members may do so by addressing their written correspondence to Old Point Financial Corporation, Board of Directors, c/o Corporate Secretary, P.O. Box 3392, Hampton, Virginia 23663 or lmorris@oldpoint.com. Correspondence directed to an individual Board member will be referred, unopened, to that member. Correspondence not directed to a particular Board member will be referred, unopened, to the Chairman of the Board.
Interest of Management in Certain Transactions
Some of the Company’s directors, executive officers, and members of their immediate families, and corporations, partnerships and other entities of which such persons are officers, directors, partners, trustees, executors or beneficiaries, are customers of the Bank. All loans and commitments to lend to such individuals were made in the ordinary course of business, upon substantially the same terms, including interest rates and collateral and repayment terms, as those prevailing at the time for comparable transactions with other unrelated persons and in the opinion of management did not involve more than normal risk of collectibility or present other unfavorable features. Pursuant to our written Insider Policy, all directors and executive officers (including our named executive officers), who have any direct or indirect financial or other interest in any business that competes with, supplies goods or services to, or is a customer of the Company or the Bank, in an amount greater than $25 thousand or aggregate business dealings with the Company or the Bank greater than $120 thousand per calendar year are considered significant and must be submitted to the Board of Directors for approval. Directors and executive officers are expected to make reasoned and impartial decisions in the workplace. As a result, approval of the proposed business is denied if the Board believes that the director’s or executive officer’s interest in such business could influence decisions relative to the Company’s business, or have the potential to adversely affect the Company’s business or the objective performance of the director’s function or executive officer’s work. The Board of Directors is responsible for overseeing compliance with the Insider Policy.
Mr. Glasser is a partner of the law firm of Glasser & Glasser, which received fees of approximately $73 thousand for performance of legal services for one of the Company’s subsidiaries in 2011. Mr. Glasser is also a managing partner of CCA managing Co. LLC, which is the managing partner of Crown Center Associates. The Bank has a lease with Crown Center Associates for one of its branches. The original lease was a ten-year lease signed August 16, 2000 (eight years prior to Mr. Glasser coming on the Board) with two five-year renewal periods. Approximately 24% of Crown Center Associates is owned by Michael A. Glasser Family LLC, 50% of which is owned by Mr. Glasser’s brother. In 2010, the lease was renewed for an additional five-year term from December 1, 2010 to November 30, 2015. The aggregate amount due from the Bank to Crown Center Associates on the renewed lease is $469 thousand from December 1, 2010 through its expiration date of November 30, 2015. The dollar amount of Mr. Glasser’s interest in the renewed lease when aggregated with the interests of these immediate family members is approximately $228 thousand.
Mr. Morgan is the President of Morgan-Marrow Insurance, which provided insurance for the Company’s subsidiaries. During 2011, Morgan-Marrow received premiums of approximately $183 thousand from the Company or its subsidiaries for this service.
Mr. Morgan’s and Mr. Glasser’s relationship with the Company and the lease renewal, disclosed above and under “Board Committees and Attendance” and “Compensation and Benefits Committee Interlocks and Insider Participation,” were approved by the Board of Directors pursuant to the Insider Policy.
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Overview of Compensation Program
The Compensation and Benefits Committee (for purposes of this discussion, the “Committee”) of the Board of Directors has responsibility for establishing, implementing and monitoring adherence with the Company’s compensation philosophy. The Committee ensures that the total compensation paid to the Company’s executive management is fair and reasonable.
Throughout this proxy statement, the individuals who served as the Company’s Chief Executive Officer (“CEO”) and Chief Financial Officer (“CFO”) during 2011, as well as the other executive officers included in the Summary Compensation Table beginning on page 24, are referred to as the “named executive officers” or “NEOs”. The Company’s senior management includes its NEOs.
General Philosophy
The Company compensates its senior management through a mix of base salary, bonus and, in some years, equity compensation, designed to retain executive talent and to align management’s incentives with the long-term interests of stockholders. The process of determining compensation consists of establishing targeted overall compensation of each senior manager and then allocating that compensation between base salary and incentive compensation. At the officer level, the Committee designs the incentive compensation to reward company-wide performance through tying awards primarily to earnings, asset and deposit growth. Currently, the Committee does not tie individual performance to incentive compensation. Generally, the types of compensation and benefits provided to the Company’s senior management are intended to be similar to those provided to other executive officers in comparable institutions in the Southeast. The Committee believes it is important to have the most capable managers in place and that it would be a disservice if executives were not adequately rewarded.
Board Process
Compensation adjustments and monetary awards to executive officers are recommended by the Committee for approval by the full Board of Directors, which makes the final decisions. Mr. Shuford, Sr., CEO (Company), hereafter referred to as CEO, Mr. Morris, President & CEO (Bank), Mr. Shuford, Jr., Executive Vice President and COO and Mr. Witt, Executive Vice President and CBO, all of whom serve on the Company’s Board of Directors, are not present during deliberations or voting with respect to their compensation.
Generally, on its own initiative, the Committee reviews the individual performance for Mr. Shuford, Sr. and Mr. Morris, and following discussions with those individuals, recommends their compensation levels to the full Board of Directors (excluding Mr. Shuford, Sr. and Mr. Morris). For the remaining NEOs, the CEO and the President & CEO (Bank) make recommendations to the Committee that generally, with minor adjustments, are accepted by the Committee and presented to the full Board of Directors for approval annually during the month of February.
In years when it grants equity compensation to executive officers, the Committee recommends to the full Board of Directors equity grants to the CEO based on the Committee’s evaluation of his performance and to other executive officers based on the recommendation of the CEO.
The Committee has not used a compensation consultant for establishing executive compensation.
Targeted Overall Compensation
To assist in establishing the aggregate level of compensation that the Company will pay, the Committee utilizes a peer group analysis of the southeastern states, primarily the SNL Executive Compensation Review for banks and thrifts with assets greater than $600 million. Specifically, the 11 SEC reporting banking institutions in Virginia with assets ranging from $600 million to $1.5 billion are considered in the peer group. The 11 companies comprising the peer group for 2011 were: Access National Corp; American National Bankshares, Inc.; C&F Financial Corp; Community Bank Trust Corp; Eastern Virginia Bankshares, Inc.; Highlands Bankshares, Inc.; Middleburg Financial Corp; Monarch Financial Holdings, Inc.; National Bankshares, Inc.; Old Point Financial Corp; and Valley Financial Corp. Generally, targeted overall compensation correlates to what these financial institutions would offer individuals to fill executive management positions with similar skills and backgrounds to those the Company employs. Additionally, total compensation is established relative to the Company’s performance and internal/external peer comparisons.
Based on the peer compensation analysis and review of Company and individual performance during 2010, the targeted overall compensation of the CEO in 2011 was established at $305,000, which is lower than in 2010. This level of compensation is below the compensation levels of the Company’s peer institutions. This has been the case for several years, and while the Company's long-term goal is to bring the CEO's total compensation level, especially base salary, more in line with the compensation levels of chief executive officers of the Company's peer institutions, over the past few years, the Company's performance has not warranted an increase.
The Committee follows the same process with respect to establishing targeted overall compensation for the other NEOs. While the Committee considers the peer compensation analysis, the responsibilities of the Company’s NEOs vary widely and the direct comparisons with the peer group are less helpful. Based upon the Committee’s review of the peer compensation analysis and review of Company and individual performance during 2010, the Committee set the overall targeted compensation for the other NEOs at levels that are in the mid-range for positions among the peer group with similar scope of responsibility and required skill level.
Allocation Among Components
Under the Company’s 2011 compensation structure, which did not include equity compensation, the approximate mix of base salary and target incentive compensation is as follows:
|
|
Base
Salary
|
|
|
Incentive Compensation Target (1)
|
|
|
Equity Compensation
|
|
|
|
|
|
|
|
|
|
|
|
Chief Executive Officer
|
|
|
98 |
% |
|
|
2 |
% |
|
|
0 |
% |
President & CEO (Bank)
|
|
|
93 |
% |
|
|
7 |
% |
|
|
0 |
% |
Executive Vice Presidents
|
|
|
93 |
% |
|
|
7 |
% |
|
|
0 |
% |
(1) Includes target bonus amounts for 2011 under both the Management Incentive Plan (except for the CEO) and the Profit Sharing Plan (including the CEO).
In allocating compensation among base salary, annual bonus compensation and equity compensation, the Committee believes that the compensation of senior-most levels of management should begin with a base level. Bonus and equity compensation programs are awarded based on Company performance and are designed to encourage good behavior and best practices rather than to encourage risk-based behaviors. Base salaries generally represent a large portion of the executive officers’ total cash compensation and are generally considered to be average relative to the Company’s peer financial institutions. Base salaries are also based on individual performance components.
The Committee believes that the top levels of management have the greatest ability to influence Company performance. Therefore, the Committee bases annual bonus compensation on Company performance. When the Bank’s performance is above budgeted goals, the top levels of management are rewarded. Likewise when the Company’s performance does not meet budgeted expectations, the top levels of management receive a lower or no bonus.
In 2011, the overall compensation for executives did not include equity compensation awards because the Company’s stock option plan expired in 2008 and has not been replaced. The Company may consider in future years whether to institute a new stock option plan. This will depend on the economic environment and costs associated with the issuance of a new plan. The Company believes that stock option awards are an important compensation tool used for the retention of executive talent within the organization.
Base Salaries
The Committee strives to provide executive management with a fair and reasonable level of assured cash compensation in the form of base salary given their professional status and accomplishments. The Company has a compensation structure with salary ranges for management including the CEO and other executive managers. These ranges are based on the peer compensation analysis discussed above. The last adjustments to the ranges were made in July 2008 in an effort to remain fair and reasonable within the Company’s marketplace. The structure is designed to recruit and retain qualified personnel and is reviewed on an annual basis by the Committee to determine if adjustments to the ranges are appropriate. For 2011, the base salary ranges used for setting salaries were $175 thousand to $350 thousand for the CEO and from $120 thousand to $350 thousand for the other NEOs.
Each February, the Committee recommends the base salary of the CEO within the established range to the Board of Directors. Within this range, the CEO’s base salary is determined using the peer compensation analysis in addition to the CEO’s individual and Company performance during the prior year. The base salary of the CEO as of March 1, 2011 was $300,000, which reflected no change in base salary from 2008, 2009 or 2010. This decision reflected the Committee’s and the Board’s view that the CEO’s base compensation should remain stationary in a year of troubled economic conditions.
For the executive officers other than the CEO, each February the Committee recommends the executive’s base salary within the established range to the Board of Directors, based on the recommendation of the CEO, President & CEO (Bank), and President & CEO (Trust). The base salaries of the other executive officers are determined using the peer compensation analysis in addition to the officer’s individual performance during the prior year and the Company’s performance during the prior year, based on the same performance objectives discussed above with respect to the CEO.
Bonuses
CEO Bonus
The bonus award for the CEO is both objectively and subjectively determined. The Committee considers the general performance of the Company in the prior year as well as the incentive award earned by the Executive Vice Presidents for the prior year to determine an appropriate bonus for the CEO. The Committee considers each of these factors but does not assign a specific value to any factor. The CEO’s bonus award is determined in February after year-end so that the Committee can evaluate year-end results. Due to the performance of the Company in 2010, the CEO did not receive a bonus under this determination for 2011.
Management Incentive Plan
The bonus incentive plan, which is referred to as the Management Incentive Plan, is designed to motivate and reward participants for the achievement of fiscal year financial and non-financial objectives that directly contribute to the overall success of the Company. Non-commissioned exempt employees, except the CEO, hired no later than the last day of the prior year and employed through year-end of the current year are eligible to participate in the Management Incentive Plan. This plan includes all of the Company’s NEOs except the CEO.
The target incentive award is the amount that the participant is eligible to receive if the combined, weighted performance against the plan objectives equals an overall achievement level. Goals and incentive awards are established under the plan for the Company and are based on the operating budget. Depending upon the participant’s officer level in the Company for 2011, target incentive awards ranged from 1.00% to 5.50% of annual base salary. These ranges were lower than in 2010 in order to improve the Company’s net income, reflecting the Committee’s and the Board’s view that higher net income for 2011 is critical to the continued health of the Company. All the NEOs, except the CEO, in 2011 were eligible for a target bonus award equaling 5.50% of annual base salary if all objectives were met, a higher amount if objectives were exceeded, or a lower amount if not all of the objectives were met. The bonus awards for the NEOs participating in this plan are determined before the end of the year and are based on actual year-to-date and estimated end-of-year performance of the established goals.
The bonus awards under the Management Incentive Plan for the NEOs other than the CEO are objectively determined, based on achieving predetermined financial goals such as deposit and income growth during the year. The selected goals relate to ten possible levels of achievement under the plan, with no bonus being paid (absent the exercise of the Board's discretion) for achievement of levels 1-3, the target bonus amount being paid for achievement of level 6 and the maximum bonus amount being paid for achievement of level 10. The bonus amounts to be paid for achievement of levels 1-10 are percentages of each participant's annual base salary, which ranged from 0-17.75% for 2011. The Board of Directors has discretion to increase or decrease the award based on non-financial goal achievements. A list of various projects and the completion status is reviewed in November of each year. Based on the status of these projects to the goals established at the beginning of the year, the Board of Directors determines the non-financial goal achievement level.
The 2011 target bonuses and performance goals for the Company’s named executive officers were based on achieving the budget goals for the following performance measures:
|
·
|
The Bank’s average asset growth (weighting 10%);
|
|
·
|
Reduction of the Bank’s troubled assets (weighting 10%);
|
|
·
|
The Bank’s end-of-period deposit and repurchase (repo) growth (weighting 10%);
|
|
·
|
The Trust Company’s revenue growth (weighting 10%);
|
|
·
|
The Company’s earnings growth (weighting 40%); and
|
|
·
|
Non-financial goals as determined by the Board (weighting 20%).
|
In 2011, the target bonus for the NEOs, other than the CEO, was 5.50% of annual base salary, or a level 6 under the Management Incentive Plan. The target budget goal and the actual outcome for each of these performance measures for 2011 were as follows:
Performance Measurement
|
|
Goal
|
|
|
Actual
|
|
|
|
|
|
|
|
|
The Bank’s average asset growth
|
|
|
-2.72 |
% |
|
|
-7.69 |
% |
Reduction of troubled assets
|
|
less than 90.00
|
% |
|
|
55.41 |
% |
The Bank’s end-of-period deposit and repo growth
|
|
|
3.78 |
% |
|
|
-5.38 |
% |
The Trust Company’s revenue growth
|
|
|
4.19 |
% |
|
|
-5.17 |
% |
The Company’s earnings growth
|
|
|
150.32 |
% |
|
|
114.09 |
% |
Non-Financial goals
|
|
|
75.00 |
% |
|
|
69.00 |
% |
After the final calculation, a level 4 under the Management Incentive Plan was achieved for 2011, which equated to a bonus payment of 3.50% of annual base salary for each NEO, other than the CEO. The level 4 achievement would have required an aggregate payment of approximately $106,000 under the Management Incentive Plan for 2011; however, in November 2011, the Board of Directors determined that the aggregate payment under the Management Incentive Plan for 2011 should be no more that $100,000. Therefore, in order for non-executive officers to receive their full bonus awards under the plan and in some cases additional bonus amounts, Mr. Morris elected to receive no portion of the Management Incentive Plan bonus award for 2011 and the other NEOs participating in the plan elected to receive lower bonus amounts.
Profit Sharing Plan
An additional plan, which is referred to as the Profit Sharing Plan, is also designed to motivate and reward participants for the achievements of the fiscal year based on the above criteria. All employees, including commissioned employees and the Company’s NEOs, are eligible for this plan provided they are hired no later than the last day of the prior year and employed through year-end.
The performance measures used for the Management Incentive Plan are also used to determine payout amounts under the Profit Sharing Plan.
Under the Profit Sharing Plan, each January the Board establishes an overall bonus pool with potential payouts from the pool relating to ten possible levels of achievement under the plan. As with the Management Incentive Plan, no bonus is paid (absent the exercise of the Board's discretion) for achievement of levels 1-3, the target bonus amount is paid for achievement of level 6 and the maximum bonus amount is paid for achievement of level 10. Once the achievement level is determined for the year, payments from the pool are allocated proportionately among all participants in the plan based on a percentage of salary earned for 2011. Bonus amounts awarded under the Profit Sharing Plan have traditionally been paid 50% in cash and 50% in the form of a Company contribution to the 401(k) plan, although for 2009, 2010 and 2011, the Profit Sharing Plan bonus amounts awarded were paid 100% in cash. The CEO does participate in this plan.
As was the case with performance under the Management Incentive Plan, a level 4 Profit Sharing Plan performance was achieved, which equated to a payment under the plan equal to 0.69% of all employees’ salaries earned in 2011, including the NEOs'.
Equity Compensation
Historically, the primary form of equity compensation has been incentive stock options. The Company used stock options because of the favorable accounting treatment and the near universal expectation by employees in the industry that they would receive stock options. Beginning in 2006 the accounting treatment for stock options changed and became less attractive to the Company; however, with the Committee’s approval, the Company issued stock options using a multi-year vesting approach which spread the financial impact to the Company over a five-year period. There were no incentive stock options granted from 2008 through 2011 because the Company's stock option plan expired in 2008. No additional equity awards may be granted until the Company establishes a new stock incentive plan, which will require stockholder approval.
Severance Pay
The Company does not have any employment contracts with our NEOs. Therefore, their severance pay is determined on a case-by-case basis by the Committee and the Board of Directors.
Perquisites and Other Compensation
One NEO received perquisites or other personal benefits in excess of $10,000 in 2011. These payments are detailed in the table entitled “All Other Compensation”.
The Committee reviews any perquisites that its CEO and the other NEOs may receive on an annual basis. In general, the Company does not provide its executives with many of the types of perquisites that other companies offer their executives, such as personal use of a company vehicle or vehicle allowances. Exceptions are made when an NEO has responsibilities, such as sales and customer relationship management, that require certain allowances to be paid. In addition to the base salary and incentive compensation described above, the Company provides its NEOs with the same benefit package available to all of its salaried employees. This package includes:
|
·
|
Medical and dental insurance (portion of costs);
|
|
·
|
Medical/dependent care reimbursement plan;
|
|
·
|
Short and long-term disability insurance; and
|
|
·
|
Participation in the Company’s 401(k) plan, including the Company match.
|
Until September 30, 2006, the Company maintained a traditional defined benefit pension plan (the “Employee Retirement Plan”). However, since September 30, 2006, no new participants are being added to the plan, and the benefits under the plan for existing participants have been frozen. As a counterbalance, the Committee enhanced the 401(k) plan effective January 1, 2007. The Company provides an immediately vested safe harbor match of 100% up to 4% of an employee’s deferral contribution.
The Company also offers post-retirement life insurance benefits to senior management in the form of a split dollar plan and a Management Section 162 Life Insurance Plan (162 Plan). For the split dollar plan, the Company owns the policy and cash values provide an annual return to the Company while providing a term insurance benefit to the individual employee, utilizing Bank Owned Life Insurance (BOLI) with a portion of the death benefit endorsed to the insured officer through a split dollar agreement. The amount endorsed under the BOLI equaled 300% of the current base salary, with the amount to increase 4% each year through termination or retirement. If the officer remains in the Company’s employment through retirement, and has not elected to participate in the 162 Plan discussed below, the officer would receive a post-retirement benefit equal to 50% of the pre-retirement benefit.
Due to the accounting rules issued by The Emerging Issues Task Force of the Financial Accounting Standards Board, the economics of the BOLI have changed for the Company. Beginning in 2008, in lieu of the BOLI, the NEOs that are fully vested in the split dollar plan are eligible to participate in the 162 Plan which offers key executives permanent life insurance protection which they own and maintain from inception of the policy. For any NEO electing to participate in the 162 Plan, the Company pays annual premiums until the individual reaches retirement age. The Company also grosses up the NEO’s income with respect to taxes owed in connection with the 162 Plan premiums. During the period leading up to retirement age, the BOLI benefit to the NEO decreases in the same proportion that the 162 Plan benefit increases. As of the end of 2011, all the NEOs took advantage of one or both of these benefits.
Relocation Benefits
The Company does not have a policy providing relocation benefits.
Deductibility of Executive Compensation
As part of its role, the Committee reviews and considers the deductibility of executive compensation under Section 162(m) of the Internal Revenue Code, which provides that the Company generally may not deduct annual compensation of more than $1 million that is paid to certain individuals. To date, the Company’s compensation practices have not caused this limit to be reached or exceeded.
Stock Ownership Guidelines
Although the Committee believes that significant levels of stock ownership will assist in retaining qualified and motivated executive officers, the Committee has not established stock ownership guidelines for any of its officers.
The following table summarizes the total compensation for the years ended December 31, 2011, December 31, 2010, and December 31, 2009 of the Company’s CEO, Executive Vice President and CFO (Bank), and each of the Company’s next three most highly compensated officers.
Summary Compensation Table
Fiscal 2009, 2010 & 2011
Name and Principal Position
|
Year
|
|
Salary
($)
|
|
|
Bonus (1)
($)
|
|
|
Stock Awards
($)
|
|
|
Option
Awards
($)
|
|
|
Non-Equity
Incentive Plan
Compensa-
tion (2)
($)
|
|
|
Change in
Pension Value
and
Nonqualified
Deferred
Compensa-
tion
Earnings
(3)
($)
|
|
|
All
Other
Compensa-
tion (4)
($)
|
|
|
Total
($)
|
|
Robert F. Shuford, Sr.,
|
2011
|
|
$ |
300,000 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
2,084 |
|
|
$ |
55,652 |
|
|
$ |
12,000 |
|
|
$ |
369,736 |
|
Chairman, President & CEO
|
2010
|
|
$ |
300,000 |
|
|
$ |
2,225 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
97,102 |
|
|
$ |
12,089 |
|
|
$ |
411,416 |
|
(Company)
|
2009
|
|
$ |
300,000 |
|
|
$ |
2,162 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
78,284 |
|
|
$ |
12,030 |
|
|
$ |
392,476 |
|
Laurie D. Grabow,
|
2011
|
|
$ |
172,833 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
6,213 |
|
|
$ |
12,618 |
|
|
$ |
14,479 |
|
|
$ |
206,143 |
|
EVP/CFO
|
2010
|
|
$ |
166,667 |
|
|
$ |
1,236 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
22,020 |
|
|
$ |
14,469 |
|
|
$ |
204,392 |
|
(Bank)
|
2009
|
|
$ |
149,333 |
|
|
$ |
1,076 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
17,192 |
|
|
$ |
13,682 |
|
|
$ |
181,283 |
|
Louis G. Morris,
|
2011
|
|
$ |
275,000 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
1,910 |
|
|
$ |
30,618 |
|
|
$ |
21,803 |
|
|
$ |
329,331 |
|
President & CEO
|
2010
|
|
$ |
270,833 |
|
|
$ |
2,009 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
61,528 |
|
|
$ |
22,241 |
|
|
$ |
356,611 |
|
(Bank)
|
2009
|
|
$ |
250,000 |
|
|
$ |
1,801 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
42,538 |
|
|
$ |
21,204 |
|
|
$ |
315,543 |
|
Robert F. Shuford,
|
2011
|
|
$ |
190,667 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
6,854 |
|
|
$ |
2,477 |
|
|
$ |
7,627 |
|
|
$ |
207,625 |
|
Jr., EVP/COO
|
2010
|
|
$ |
184,167 |
|
|
$ |
1,366 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
5,718 |
|
|
$ |
7,966 |
|
|
$ |
199,217 |
|
(Bank)
|
2009
|
|
$ |
166,250 |
|
|
$ |
1,198 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
3,732 |
|
|
$ |
7,222 |
|
|
$ |
178,402 |
|
Joseph R. Witt
|
2011
|
|
$ |
188,183 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
6,761 |
|
|
|
-- |
|
|
$ |
27,019 |
|
|
$ |
221,963 |
|
EVP/CBO
|
2010
|
|
$ |
180,583 |
|
|
$ |
1,339 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
27,301 |
|
|
$ |
209,223 |
|
(Bank)
|
2009
|
|
$ |
157,083 |
|
|
$ |
6,132 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
5,436 |
|
|
$ |
168,651 |
|
|
(1)
|
The amounts in this column for 2010 and 2009 reflect the bonus amounts paid under the Profit Sharing Plan in the exercise of the Board's discretion. Although the amounts paid for 2009 under the Profit Sharing Plan were made in the Board's discretion, based on actual year-to-date and estimated end-of year performance at the time the awards were determined, the Company's actual performance for 2010 ended up matching the threshold performance level.
|
|
(2)
|
The amounts in this column for 2011 reflect the bonus amount paid under the Management Incentive Plan and the cash portion of the bonus amount paid under the Profit Sharing Plan for 2011, based on the performance levels achieved under those plans, except that the amounts for Mr. Shuford, Sr. and Mr. Morris only reflect the cash portion of the bonus amount paid under the Profit Sharing Plan for 2011.
|
|
(3)
|
The amounts in this column reflect the change in the actuarial present value of the named executive officer’s benefits under the Employee Retirement Plan determined using interest rate and mortality rate assumptions consistent with those used in Note 13 in the Company’s Annual Report on Form 10-K to the Company’s audited financial statements for the year ended December 31, 2011, and include amounts which the named executive officer may not currently be entitled to receive because such amounts are not vested. This amount includes a required in-service distribution for Mr. Shuford, Sr. of $78,108 as set forth in the Pension Benefits Table on page 30. The Company did not offer any nonqualified deferred compensation plans for 2011.
|
|
(4)
|
Amounts for 2011 shown in the “All Other Compensation” column are detailed in the chart below.
|
All Other Compensation – Fiscal 2011
Name
|
|
Perquisites and
Other Personal
Benefits (1)
|
|
|
Tax Gross-Ups
and Reimburse-
ments (2)
|
|
|
Dividends Paid
on
Stock/Option
Awards
|
|
|
Discounted
Securities
Purchases
|
|
|
Payments/
Accruals on
Termination
Plans
|
|
|
Company
Contributions
to Defined
Contribution
Plans (3)
|
|
|
Company-Paid
Life Insurance
Premiums (4)
|
|
|
Other
|
|
Robert F. Shuford, Sr.
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
12,000 |
|
|
|
-- |
|
|
|
-- |
|
Laurie D. Grabow
|
|
|
-- |
|
|
$ |
2,572 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
6,913 |
|
|
$ |
4,994 |
|
|
|
-- |
|
Louis G. Morris
|
|
|
-- |
|
|
$ |
3,673 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
11,000 |
|
|
$ |
7,130 |
|
|
|
-- |
|
Robert F. Shuford, Jr.
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
7,627 |
|
|
|
-- |
|
|
|
-- |
|
Joseph R. Witt
|
|
$ |
19,496 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
7,523 |
|
|
|
-- |
|
|
|
-- |
|
|
(1)
|
Only one NEO received perquisites or other personal benefits in excess of $10,000 in 2011. Mr. Witt received a $5,400 Health Credit, $1,200 Health Savings Account Credit, $462 Long Term Disability Credit, $9,000 Car Allowance and $6,000 in Club Dues.
|
|
(2)
|
The amounts in this column reflect the tax gross-ups for the premiums paid for the 162 Plan for Mrs. Grabow and Mr. Morris
|
|
(3)
|
Reflects 401(k) plan Company deferral match.
|
|
(4)
|
The amounts in this column reflect the premiums paid for the 162 life insurance plan as follows: Mrs. Grabow, $4,994, and Mr. Morris, $7,130. No amounts are included with respect to the BOLI because the Company had no incremental cost attributable to the BOLI in 2011.
|
The following table summarizes certain information with respect the Company’s Management Incentive Plan and Profit Sharing Plan and reflects the amounts that could have been earned under each such plan for 2011. No option awards were granted in 2011.
Grants of Plan-Based Awards
Fiscal 2011
|
|
Estimated Possible Payouts Under Non-
Equity Incentive Plan Awards (1) (2)
|
|
|
Estimated Possible Payouts Under
Equity Incentive Plan Awards
|
|
|
All Other Stock
|
|
|
All Other Option
|
|
|
|
|
|
|
|
Name
|
|
($) Threshold
|
|
|
($)
Target
|
|
|
($) Maximum
|
|
|
(#) Threshold
|
|
|
(#)
Target
|
|
|
(#) Maximum
|
|
|
Awards:
Number of
Shares of
Stock or
Units
(#)
|
|
|
Awards:
Number of
Securities
Underlying
Options
(#)
|
|
|
Exercise or
Base Price
of Option
Awards
($/Sh)
|
|
|
Grant Date
Fair Value
of Stock
and Option
Awards
($)
|
|
Robert F. Shuford, Sr.
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
2,084 |
|
|
$ |
4,793 |
|
|
$ |
12,504 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Laurie D. Grabow
|
|
$ |
6,049 |
|
|
$ |
9,506 |
|
|
$ |
30,678 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
1,201 |
|
|
$ |
2,761 |
|
|
$ |
7,204 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Louis G. Morris
|
|
$ |
9,625 |
|
|
$ |
15,125 |
|
|
$ |
48,813 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
1,910 |
|
|
$ |
4,394 |
|
|
$ |
11,462 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert F. Shuford, Jr.
|
|
$ |
6,673 |
|
|
$ |
10,487 |
|
|
$ |
33,843 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
1,325 |
|
|
$ |
3,046 |
|
|
$ |
7,947 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph R. Witt
|
|
$ |
6,583 |
|
|
$ |
10,345 |
|
|
$ |
33,385 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
1,307 |
|
|
$ |
3,005 |
|
|
$ |
7,839 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
(1)
|
The amounts in the first row reflect the threshold, target and maximum amounts payable under the Management Incentive Plan for 2011. In years when the amounts paid are based solely on the performance level achieved under the plan, such amounts are reported in the "Non-Equity Incentive Plan Compensation" column in the Summary Compensation Table. In years when the amounts paid under the Management Incentive Plan are at the Board’s discretion, such amounts are reported in the "Bonus" column in the Summary Compensation Table. Actual amounts paid under the Management Incentive Plan for 2011 are reported in the “Non-Equity Incentive Plan Compensation” column in the Summary Compensation Table. The annual Management Incentive Pan is designed to motivate and reward participants for the achievement of fiscal year financial and non-financial objectives that directly contribute to the success of the Company. Participants are paid at the end of the year for that same year’s performance. The threshold is the amount received if 60% of the objectives are met. The target is the amount that the participant receives if all targeted achievements are met and the maximum is the amount received if all objectives are exceeded and reach the maximum level of performance allowed by the program’s design. Depending on the participant’s officer level in the Company, incentives ranged from 0% to 17.75% of annual base salary for 2011. All exempt employees who are not compensated by commissions are eligible for this program except Mr. Shuford, Sr.
|
|
(2)
|
The amounts in the second row reflect the threshold, target and maximum amounts payable under the Profit Sharing Plan for 2011. In years when the amounts paid are based solely on the performance level achieved under the plan, such amounts are reported in the "Non-Equity Incentive Plan Compensation" column in the Summary Compensation Table. In years when the amounts paid under the Profit Sharing Plan are at the Board’s discretion, such amounts are reported in the "Bonus" column in the Summary Compensation Table. Actual amounts paid under the Profit Sharing Plan for 2011 are reported in the "Non-Equity Incentive Plan Compensation" column in the Summary Compensation Table. The threshold, target and maximum amounts noted for the Profit Sharing Plan are estimates based on salary amounts at the time the performance goals are determined in January, although the amounts ultimately paid under the plan are based on salaries earned for 2011, which amounts can be different depending on salary increases and employee departures. All employees, including Mr. Shuford, Sr., are eligible for this program.
|
The following table includes certain information with respect to all unexercised options held by the NEOs at December 31, 2011. None of the NEOs held any unvested restricted stock at December 31, 2011.
Outstanding Equity Awards at 2011 Fiscal Year-End
|
|
Option Awards
|
|
Stock Awards
|
|
Name
|
|
Number
of
Securities Underlying Unexercised Options
(#) (1)
Exercisable
|
|
|
Number of Securities Underlying Unexercised Options
(#)
Unexercisable
|
|
|
Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options
(#)
|
|
|
Option
Exercise Price
($)
|
|
Option
Expiration
Date
|
|
Number of
Shares or
Units of Stock
That Have Not
Vested
(#)
|
|
|
Market Value
of Shares or
Units of Stock
That Have Not
Vested
($)
|
|
|
Equity
Incentive Plan
Awards:
Number of
Unearned
Shares, Units
or Other
Rights That
Have Not
Vested
(#)
|
|
|
Equity Incentive
Plan Awards:
Market or Payout
Value of
Unearned Shares,
Units or Other
Rights That Have
Not Vested
($)
|
|
Robert F. Shuford, Sr.
|
|
|
3,984 |
|
|
|
996 |
|
|
|
-- |
|
|
$ |
20.05 |
|
10/18/2017
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
4,125 |
|
|
|
|
|
|
|
|
|
|
$ |
23.83 |
|
8/9/2014
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Laurie D. Grabow
|
|
|
2,500 |
|
|
|
625 |
|
|
|
-- |
|
|
$ |
20.05 |
|
10/18/2017
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
3,125 |
|
|
|
|
|
|
|
|
|
|
$ |
23.83 |
|
8/9/2014
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Louis G. Morris
|
|
|
3,984 |
|
|
|
996 |
|
|
|
-- |
|
|
$ |
20.05 |
|
10/18/2017
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
4,125 |
|
|
|
|
|
|
|
|
|
|
$ |
23.83 |
|
8/9/2014
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert F. Shuford, Jr.
|
|
|
2,500 |
|
|
|
625 |
|
|
|
-- |
|
|
$ |
20.05 |
|
10/18/2017
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
3,125 |
|
|
|
|
|
|
|
|
|
|
$ |
23.83 |
|
8/9/2014
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Joseph R. Witt
|
|
|
1,000 |
|
|
|
250 |
|
|
|
-- |
|
|
$ |
20.05 |
|
10/18/2017
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1)
|
All outstanding options with expiration dates of August 9, 2014 were vested on the first anniversary of the grant date. Options expiring on October 18, 2017 are vested equally over a five year period beginning October 18, 2008 and will be fully vested on October 18, 2012.
|
The following table summarizes certain information with respect to options that were exercised by the NEOs during 2011. None of the NEOs held restricted stock that vested during 2011.
Option Exercises and Stock Vested
Fiscal 2011
|
|
Option Awards
|
|
|
Stock Awards
|
|
Name
|
|
Number of Shares
Acquired on Exercise (#)
|
|
|
Value Realized on
Exercise ($) (1)
|
|
|
Number of Shares
Aquired on Vesting
(#)
|
|
|
Value Realized on Vesting ($)
|
|
Robert F. Shuford, Sr.
|
|
|
7,500 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
Laurie D. Grabow
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
Louis G. Morris
|
|
|
7,020 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
Robert F. Shuford, Jr.
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
Joseph R. Witt
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
(1)
|
Value realized is the gross number of options exercised multiplied by difference between the closing market price of the Company’s common stock on the date of exercise and the exercise price. The value realized in the table noted above is zero because the exercise price was above the market price on the day the options were exercised.
|
Securities Authorized for Issuance Under Equity Compensation Plans
The following table sets forth information as of December 31, 2011 with respect to certain compensation plans under which equity securities of the Company are authorized for issuance.
Equity Compensation Plan Information
Plan Category
|
|
(a)
Number of
securities to be
issued upon exercise
of outstanding
options, warrants
and rights
|
|
|
(b)
Weighted-average
exercise price of
outstanding
options, warrants
and rights
|
|
|
(c)
Number of securities
remaining available for
future issuance under
equity compensation
plans (excluding
securities reflected in
column (a))
|
|
Equity compensation plans approved by stockholders (1)
|
|
$ |
165,710 |
|
|
$ |
21.64 |
|
|
|
-- |
(2) |
Equity compensation plans not approved by stockholders
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
Total
|
|
$ |
165,710 |
|
|
$ |
21.64 |
|
|
|
-- |
|
(1) The plan consists of the 1998 Stock Option Plan.
(2) Includes zero shares available to be granted in the form of options under the 1998 Stock Option Plan, because the 1998 Stock Option Plan has expired and no further awards may be granted under the plan.
The following table shows the present value of accumulated benefits payable to each of the NEOs, including the number of years of service credited to each NEO under the Employee Retirement Plan, which is described in more detail in the “Compensation Discussion and Analysis.”
The Employee Retirement Plan, which covers substantially all full-time employees of the Company and its subsidiaries who had completed one year of service as of September 30, 2006, was frozen as of September 30, 2006. The present value of the accumulated benefit is the value that the officer will receive at retirement or termination of the plan whichever comes first. A participant’s monthly retirement benefit (if he or she has 25 years of benefit service at his normal retirement date) is 20% of his or her final five-year’s average salary plus 15% of final five-year’s average salary in excess of the participant’s Social Security Covered Pay. The Social Security Covered Pay is the average pay of the calendar year prior to the year the participant attains his or her Social Security Retirement Age. If the participant has less than 25 years of benefit service at his or her normal retirement date, the participant’s monthly retirement benefit will be actuarially reduced by 1/25 for each year of benefit service less than 25 years. Cash benefits under the plan generally commence on retirement, death or other termination of employment and are payable in various forms at the election of the participant.
Pension Benefits
Fiscal 2011
|
|
|
Number of Years Credited
Service
|
|
|
Present Value of
Accumulated Benefit
|
|
|
Payments
During Last Fiscal Year
|
|
Name
|
Plan Name
|
|
|
(#) |
|
|
($) (1)
|
|
|
($)
|
|
Robert F. Shuford, Sr.
|
Employee Retirement Plan
|
|
|
42 |
|
|
$ |
733,656 |
|
|
$ |
78,108 |
(2) |
Laurie D. Grabow
|
Employee Retirement Plan
|
|
|
21 |
|
|
$ |
144,101 |
|
|
|
-- |
|
Louis G. Morris
|
Employee Retirement Plan
|
|
|
24 |
|
|
$ |
354,392 |
|
|
|
-- |
|
Robert F. Shuford, Jr.
|
Employee Retirement Plan
|
|
|
8 |
|
|
$ |
26,792 |
|
|
|
-- |
|
Joseph R. Witt
|
Employee Retirement Plan
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
(1) The amounts in this column reflect the actuarial present value of each NEO’s accumulated benefit under the Employee Retirement Plan determined using interest rate and mortality rate assumptions consistent with those used in Note 13 to the Company’s audited financial statements for the year ended December 31, 2011, and include amounts which the named executive officer may not currently be entitled to receive because such amounts are not vested. Mr. Witt does not meet the qualifications to participate in this plan due to joining the Company after the plan was frozen.
(2) Due to the requirements of Internal Revenue Code Section 401(a)(9)(C), Mr. Shuford, Sr. was required to take annual distributions from the Employee Retirement Plan beginning in 2009.
Nonqualified Deferred Compensation
The Company does not offer any nonqualified deferred compensation plans.
Potential Payments upon Termination or Change-in-Control
The Company has not entered into employment agreements with any of its executive officers. Therefore, the only payments upon termination that the NEOs would have received, assuming a termination as of December 31, 2011, would have been salary earned through December 31, 2011 and any vested 401(k) Plan or Employee Retirement Plan payouts, which payments would not have been increased or accelerated due to the termination. Our stock option agreements provide that upon a change-in-control, all unvested stock options will immediately vest, provided they were granted not less than six months prior to a change-in-control public announcement. This accelerated vesting occurs with respect to all stock option awards granted by the Company, and not only those granted to the named executive officers. If the change-in-control had occurred on December 31, 2011, our named executive officers would not have received any value from this accelerated vesting because the exercise price of all unvested options exceeded the $10.10 closing price per share of the Company's common stock on December 30, 2011, the last business day of 2011.
The following table provides compensation information for the year ended December 31, 2011 for each non-employee member of the Company’s Board of Directors.
Director Compensation
Fiscal 2011
Name
(1) |
|
|
|
|
|
|
|
|
|
|
Non-Equity
Incentive Plan
Compensation
($)
|
|
|
Change in Pension
Value and Nonqualifed
Compensation
Earnings ($)
|
|
|
|
|
|
|
|
James Reade Chisman
|
|
$ |
19,750 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
19,750 |
|
Dr. Richard F. Clark
|
|
$ |
21,050 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
21,050 |
|
Russell Smith Evans, Jr.
|
|
$ |
18,900 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
18,900 |
|
Michael A. Glasser
|
|
$ |
18,300 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
18,300 |
|
Dr. Arthur D. Greene
|
|
$ |
17,150 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
17,150 |
|
Stephen D. Harris
|
|
$ |
16,350 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
16,350 |
|
John Cabot Ishon
|
|
$ |
25,100 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
25,100 |
|
John B. Morgan, II
|
|
$ |
16,650 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
16,650 |
|
Robert L. Riddle
|
|
$ |
20,600 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
20,600 |
|
Dr. H. Robert Schappert
|
|
$ |
17,650 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
17,650 |
|
Ellen Clark Thacker
|
|
$ |
19,900 |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
|
-- |
|
|
$ |
19,900 |
|
(1) Robert F. Shuford, Sr., the Company’s CEO, Louis G. Morris, the Bank’s President and CEO, Robert F. Shuford, Jr., the Bank’s EVP/COO, and Joseph R. Witt, the Bank’s EVP/Corporate Banking Officer are not included in this table as they are employees of the Company and the Bank. Their compensation, including any compensation for Board service, is reported in the Summary Compensation Table beginning on page 24.
(2) As of December 31, 2011, each director had the following number of stock options outstanding: Shuford, Sr. – 9,105; Chisman - 2,500; Clark – 2,500; Evans – 2,500; Glasser – 0; Greene – 2,500; Harris – 2,500; Ishon – 2,500; Morgan – 2,500; Morris – 9,105; Riddle - 1,250; Schappert – 2,500; Shuford, Jr. – 6,250; Thacker - 2,500; and Witt - 1,250. There were no option awards granted to the directors in 2011.
The fees paid in cash were for non-employee director attendance at Board meetings and committee meetings. In addition, each non-employee director was paid an annual retainer fee. Non-employee directors of the Bank and Trust Company receive $400 and $250, respectively, for each Board meeting they attend. The non-employee directors of the Bank and Trust Company receive $150 for each committee meeting they attend. In addition, non-employee directors of the Bank and Trust Company receive an annual retainer fee of $8,000 and $3,000, respectively, except that directors serving on the Bank Board who also serve on the Trust Company Board receive an additional $1,000 instead of $3,000 annual retainer for serving on the Trust Company Board. In addition, the chairman of the Audit Committee receives an additional $2,000 annual retainer. Non-employee directors were eligible to receive awards of non-qualified stock options under the Company’s 1998 Stock Option Plan; however, the 1998 Stock Option Plan expired in 2008, and no further awards may be granted under the plan. The Company also pays for all directors and their spouses to attend Board seminars. The Executive Committee considers Board compensation on an annual basis based on an informal survey of board compensation paid by peer financial institutions. Any recommendations for changes in Board compensation by the Executive Committee are presented to the full Board for approval.
Compensation & Benefits Committee Report
Following the drafting of the Compensation Discussion and Analysis (“CD&A”), the Compensation and Benefits Committee reviewed and discussed the CD&A with management. Based on such review and discussions, the Compensation and Benefits Committee recommended to the Board of Directors that the CD&A be included in this proxy statement.
Compensation and Benefits Committee
Dr. Arthur D. Greene (Chairman)
James Reade Chisman
Dr. Richard F. Clark
Russell Smith Evans, Jr.
Compensation Risk Disclosure
The Company’s senior management has assessed the Company’s compensation practices in light of the risks in the Company’s operations. The Company’s senior management has reviewed the SEC Compensation and Corporate Governance-related disclosure requirements and has determined that the Company does not participate in risk-based compensation practices. The Compensation and Benefits Committee concurs with senior management’s position that the Company does not engage in compensation practices that encourage excessive risk taking.
In a few cases, commissions are paid as a portion of an individual’s compensation; however, the majority of the total compensation is base pay. In these cases, commissions are paid to reward the sale of products and services, however, these individuals have no lending authority/approval/influence. Nominal referral fees are paid to employees from time-to-time as a reward for referring mortgage loans and/or other types of deposit gathering. In addition, a referral program for the Trust business is also in place, which rewards employees monetarily for referring closed sales and retaining current customers for Trust services. The CEO and NEOs do not participate in any commission or referral based compensation
The Company believes that risks arising from our compensation policies and practices for our employees are not reasonably likely to have a material adverse effect on the Company.
Audit Committee Report
The Audit Committee of the Board of Directors (for purposes of this report, the "Committee") is composed of four non-employee directors, each of whom satisfies the requirements of FDICIA for Audit Committee members and the independence requirements of the SEC and the NASDAQ Stock Market’s listing standards. In addition, the Board of Directors has also determined that Mr. Evans qualifies as an “audit committee financial expert” within the meaning of applicable regulations of the SEC, promulgated pursuant to the Sarbanes-Oxley Act of 2002.
The Committee oversees the Company's financial reporting process on behalf of the Board. Management is responsible for the Company's internal controls, financial reporting process and compliance with applicable laws and regulations and ethical business standards. The independent registered public accounting firm is responsible for performing an independent audit of the Company's consolidated financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and for issuing a report thereon. The Committee monitors and oversees these processes and has sole responsibility for the appointment, compensation and evaluation of the Company’s independent registered public accounting firm.
In this context, the Committee met and held discussions with management and the independent registered public accounting firm. Management represented to the Committee that the Company's audited consolidated financial statements were prepared in accordance with GAAP, and the Committee has reviewed and discussed the audited consolidated financial statements with management and the independent registered public accounting firm. The Committee also discussed with management, the independent registered public accounting firm and the Company’s internal auditors the adequacy of the Company’s system of internal controls.
The Committee discussed with the independent registered public accounting firm matters required to be discussed by Statement on Auditing Standards No. 61, as amended, as adopted by the Public Company Accounting Oversight Board in Rule 3200T, including their judgments about the quality, not just the acceptability, of the Company’s accounting principles and underlying estimates in the Company’s consolidated financial statements; all critical accounting policies and practices to be used; all alternative treatments within GAAP for policies and practices related to material items that have been discussed with management of the Company; and other material written communication between the independent registered public accounting firm and the management of the Company, such as any management letter or schedule of unadjusted differences.
The Company's independent registered public accounting firm also provided to the Committee the written disclosures and letter required by the applicable requirements of the Public Company Accounting Oversight Board regarding the independent registered public accounting firm’s communications with the Committee concerning independence, and the Committee discussed with the independent registered public accounting firm that firm's independence.
The Committee also discussed with the Company's internal auditors and independent registered public accounting firm the overall scope and plans for their respective audits. The Committee met with the internal auditors and independent registered public accounting firm, with and without management present, to discuss the results of their examinations, the evaluations of the Company's internal controls, and the overall quality of the Company's financial reporting.
Based upon the Committee's discussions with management and the independent registered public accounting firm and the Committee's review of the representation of management and the written disclosures and report of the independent registered public accounting firm to the Committee, the Committee recommended to the Board of Directors that the audited consolidated financial statements be included in the Company's Annual Report on Form 10-K for the year ended December 31, 2011, for filing with the SEC.
Audit Committee
Ellen Clark Thacker (Chairman)
Russell Smith Evans, Jr.
Dr. Arthur D. Greene
Stephen D. Harris
PROPOSAL TWO
RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
The Audit Committee has appointed Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2012. Yount, Hyde & Barbour, P.C. rendered audit services to the Company for the fiscal year ended December 31, 2011. These services consisted primarily of the examination and audit of the Company’s financial statements, tax reporting assistance, and other audit and accounting matters. In the event that the appointment of Yount, Hyde & Barbour, P.C. is not ratified by stockholders at the Annual Meeting, the Audit Committee will consider making a change in the independent registered public accounting firm for 2013.
A representative of Yount, Hyde & Barbour, P.C. is expected to be present at the Annual Meeting. They will have an opportunity to make a statement if they desire to do so and will be available to respond to appropriate questions from stockholders.
The Board of Directors recommends that stockholders vote “FOR” ratification of the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2012.
Principal Accountant Fees
The following table presents the fees billed for professional audit services rendered by Yount, Hyde & Barbour, P.C., for the audit of the Company’s annual financial statements for the years ended December 31, 2011 and 2010, as well as fees billed for other services rendered by Yount, Hyde & Barbour, P.C. during 2011 and 2010. All fees reflected below for 2011 and 2010 were pre-approved in accordance with the Audit Committee Pre-Approval Policy discussed below.
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Years Ended December 31,
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2011
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2010
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Audit fees 1
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$ |
134,300 |
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$ |
130,000 |
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Audit-related fees 2
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4,125 |
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5,000 |
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Tax fees 3
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9,100 |
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8,800 |
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All other fees
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0 |
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0 |
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Total fees
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$ |
147,525 |
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$ |
143,800 |
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(1) Audit fees consist of audit and review services, consents and review of documents filed with the SEC.
(2) Audit-related fees consist of pre-approved consultation concerning financial accounting and reporting standards.
(3) Tax fees consist of preparation of federal and state income tax returns and consultation regarding tax compliance issues.
The Audit Committee considers the provision of all of the above services to be compatible with maintaining the independence of the Company’s independent registered public accounting firm, Yount, Hyde & Barbour, P.C.
Audit Committee Pre-Approval Policy
Pursuant to the terms of the Company’s Audit Committee Charter, the Audit Committee is responsible for the appointment, compensation and oversight of the work performed by the Company’s independent registered public accounting firm. As part of this responsibility, the Audit Committee, or a designated member of the Audit Committee, must pre-approve all audit (including audit-related) and non-audit services performed by the independent registered public accounting firm in order to ensure that the provision of such services does not impair the accountants’ independence. The Audit Committee has adopted, and the Board of Directors has ratified, an Audit Committee Pre-Approval Policy, which sets forth the procedures and the conditions pursuant to which services proposed to be performed by the independent auditors may be pre-approved. The Audit Committee has delegated interim pre-approval authority to Mrs. Thacker, Chairman of the Audit Committee. Any interim pre-approval of permitted non-audit services is required to be reported to the Audit Committee at its next scheduled meeting. The Audit Committee does not delegate its responsibilities to pre-approve services performed by the independent registered public accounting firm to management.
Section 16(a) Beneficial Ownership Reporting Compliance
Section 16(a) of the Exchange Act requires directors, executive officers, and 10% beneficial owners of the Company’s common stock to file reports concerning their ownership of and transactions in the Company’s common stock. Based on a review of the reports of changes in beneficial ownership of Company common stock and written representations made to the Company, the Company believes that its officers, directors and 10% beneficial owners complied with all filing requirements under Section 16(a) during 2011, with the exception of one late filing by John Cabot Ishon to report one transaction.
STOCKHOLDER PROPOSALS FOR 2013 ANNUAL MEETING
The 2013 Annual Meeting of Stockholders is scheduled to be held on May 28, 2013.
If any stockholder intends to propose a matter for consideration at the Company’s 2013 Annual Meeting (other than a director nomination), notice of the proposal must be received in writing by the Company’s Secretary by February 26, 2013. If any stockholder intends to nominate an individual for director at the Company’s 2013 Annual Meeting, notice of the nomination must comply with the Company’s bylaws and must be received in writing by February 26, 2013. If any stockholder intends to present a proposal to be considered for inclusion in the Company’s proxy materials in connection with the 2013 Annual Meeting, the proposal must comply with SEC Rule 14a-8 and must be received by the Company at its main office in Hampton, Virginia, on or before December 13, 2012.
In addition, the proxy solicited by the Board of Directors for the 2013 Annual Meeting will confer discretionary authority to vote on any stockholder proposal presented at the meeting if the Company has not received notice of such proposal by February 26, 2013, in writing delivered to the Company’s Secretary.
OTHER MATTERS
As of the date of this Proxy Statement, management of the Company has no knowledge of any matters to be presented for consideration at the Annual Meeting other than proposals one and two referred to above. If any other matters properly come before the Annual Meeting, the persons named in the accompanying proxy intend to vote such proxy, to the extent entitled, in accordance with their best judgment.
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By Order of the Board of Directors,
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/s/ Louis G. Morris |
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Secretary to the Board
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ANNUAL REPORT ON FORM 10-K
A copy of the Company's Annual Report on Form 10-K as filed with the Securities and Exchange Commission for the year ended December 31, 2011, will be furnished without charge to stockholders upon written request directed to:
Laurie D. Grabow
Executive Vice President/Finance
The Old Point National Bank of Phoebus
1 West Mellen Street
Hampton, Virginia 23663
(757) 728-1251
The Company’s Annual Report on Form 10-K can also be viewed on the Investor Relations link on the Company's Internet website at http://www.oldpoint.com.
IMPORTANT ANNUAL MEETING INFORMATION Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. X 01FNQE 1 U P X + Annual Meeting Proxy Card . 01 - _____James Reade Chisman 02 - _____Dr. Richard F. Clark 03 - _____Russell Smith Evans, Jr. 04 - _____Michael A. Glasser + 05 - _____Dr. Arthur D. Greene 06 - _____Stephen D. Harris 07 - _____John Cabot Ishon 08 - _____John B. Morgan, II 09 - _____Louis G. Morris 10 - _____Robert L. Riddle 11 - _____Dr. H. Robert Schappert 12 - _____Robert F. Shuford, Sr. 13 - _____Robert F. Shuford, Jr. 14 - _____Ellen Clark Thacker 15 - _____ Joseph R. Witt B Authorized Signatures — This section must be completed for your vote to be counted. — Date and Sign Below Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title. Date (mm/dd/yyyy) — Please print date below. Signature 1 — Please keep signature within the box. Signature 2 — Please keep signature within the box. A Proposals — The Board of Directors recommends a vote FOR all the nominees listed and FOR Proposal 2. 1. Election of Directors: 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 Mark here to WITHHOLD vote from all nominees Mark here to vote FOR all nominees For All EXCEPT - To withhold a vote for one or more nominees, mark the box to the left and the corresponding numbered box(es) to the right. CUMULATIVE VOTING: If you wish to vote shares cumulatively, indicate before the name of each nominee the number of votes you desire to cast for that nominee. See page 2 of the Proxy Statement for an explanation of cumulative voting. NOTE: If you wish to use cumulative voting, you MUST vote your proxy by mail. For Against Abstain 2. To ratify the appointment of Yount, Hyde & Barbour, P.C. as the Company’s independent registered public accounting firm for the fiscal year ending December 31, 2012. 3. To transact such other business as may properly come before the meeting or any adjournment thereof. NNNNNNNNN NNNNNNN MR A SAMPLE ( THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND NNNNNNNNNNNN C 1234567890 J N T 1 3 6 2 5 5 1 MMMMMMMMMMMMMMM 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000004 MR A SAMPLE DESIGNATION (IF ANY) ADD 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6 ENDORSEMENT_LINE______________ SACKPACK_____________ C123456789 1234 5678 9012 345 IF VOTING BY MAIL, YOU MUST COMPLETE SECTIONS A - C ON BOTH SIDES OF THIS CARD. qIF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.q Electronic Voting Instructions You can vote by Internet or telephone! Available 24 hours a day, 7 days a week! Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy. VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR. Proxies submitted by the Internet or telephone must be received by 6:00 p.m., ET, on May 22, 2012. Vote by Internet • Go to www.envisionreports.com/OPOF • Or scan the QR code with your smartphone • Follow the steps outlined on the secure website Vote by telephone • Call toll free 1-800-652-VOTE (8683) within the USA, US territories & Canada on a touch tone telephone • Follow the instructions provided by the recorded message P.O. BOX 3392, HAMPTON, VIRGINIA 23663 PROXY CARD FOR ANNUAL MEETING OF STOCKHOLDERS May 22, 2012 THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS. The undersigned hereby appoints Terry C. Fuller and Richard S. vonSchilling, as Proxies, each with full power to appoint his substitute, and hereby authorizes them to represent and to vote, as designated on the reverse side, all of the shares of voting common stock, $5.00 par value, of Old Point Financial Corporation held of record by the undersigned on March 14, 2012 at the Annual Meeting of Stockholders, to be held on May 22, 2012, and at any adjournment thereof. This proxy will be voted in the manner directed by the undersigned. If no direction is made, this proxy will be voted FOR the election of all director nominees in Proposal 1 and FOR Proposal 2. PLEASE VOTE, DATE AND SIGN ON REVERSE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. The Proxies are authorized, to the extent entitled, to vote in accordance with their best judgment upon such other business as may properly come before the meeting and at any adjournment thereof. . Proxy — OLD POINT FINANCIAL CORPORATION Change of Address — Please print new address below. Comments — Please print your comments below. C Non-Voting Items IF VOTING BY MAIL, YOU MUST COMPLETE SECTIONS A - C ON BOTH SIDES OF THIS CARD. + + qIF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.q